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Agency VA 1061
State Electoral Office [Department of Property and Services 1979-1988]
About this Agency Records Related Functions Related Agencies
Date Range: 1979 - cont
 
Description of this AgencyDescription of this Agency
Administration of Electoral Laws Prior to 1979

The functions of the electoral office were established under the provisions of the Constitution Act 1855 when the permanent head of the Chief Secretary's Department was entitled "Under Secretary and Chief Electoral Officer". The dual position was split in 1910 when the position of Chief Electoral Officer was created with general responsibility for the administration of electoral laws. (Refer to Electoral Act 1910, No.2288)

The Chief Electoral Officer appears to have operated within the Chief Secretary's Department which was responsible for the administration of electoral laws.

Establishment of the State Electoral Office.

Following the abolition of the Chief Secretary's Department in 1979, responsibility for the Chief Electoral Officer was transferred to the Department of Property and Services. The State Electoral Office was established as a division of that Department.

Under the provisions of the Constitution Act Amendment (Electoral Reform) Act 1988 (No.75 of 1988) which came into operation of 1 January 1989, an independent Electoral Commissioner was appointed by the Governor-in-Council. The Public Service office of Chief Electoral Officer was replaced by the independent statutory office of Electoral Commissioner. The Electoral Commissioner reports directly to Parliament and is neither subject to the Public Service Act 1974 nor to the direction of any Minister. The Electoral Commissioner has the status of a Chief Administrator.

From 1 January 1989, the State Electoral Office ceased to be a division of the Department of Property and Services. The State Electoral Office is now the administrative agency through which the legislative functions of the Electoral Commissioner are carried out. However, financial and personnel support continued to be provided by the Department of Property and Services.

In 1991, with the abolition of the Department of Property and Services the Ministry of Finance assumed responsibility for the provision of financial and personnel support.

Function

The State Electoral Office is the administrative unit which performs the functions attributed to the Electoral Commission.

The office is responsible for:

the organization and conduct of state parliament elections; polls under the Liquor Control Act 1968 and Departmental elections e.g. for Public Service Board and the Victorian Nursing Council.

registration of electors (jointly with the Australian Electoral Commissioner from 1924 (Legislative Assembly) and from 1952 (Legislative Council).

preparation of electoral rolls

the division of electorates

preparation of jury rolls

preparation of statistics relating to enrolment and voting.

Location of Records

For records of the State Electoral Office and its predecessor see below and List of Holdings 2nd edition 1985, section 3.18.11. For information regarding the administration of the office, researchers are advised to consult the records of the Chief Secretary's Department (VA 475) and the Department of Property and Services (VA 430).

 
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Record series created by this AgencyRecord series created by this Agency
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Date Range Series Title Series Number Series Location Public Access
? 1859 - By 1988 Electoral Statistics VPRS 8186 North Melbourne Open
? 1979 - 2001 Unregistered Records VPRS 16359 North Melbourne Open
1855 - cont Electoral Maps VPRS 8179 North Melbourne Open
1918 - By 1988 Appointment of Polling Places and Electoral Registrars VPRS 8187 North Melbourne Open
1971 - 1985 Press Cutting Books VPRS 8182 North Melbourne Open
1977 - 2004 Name Index Cards to General Correspondence Files, Single Number System VPRS 16354 North Melbourne Open
1977 - 2004 List of Primary and Secondary Indexable Headings and an Alphabetical Guide to Subject Index Headings VPRS 16355 North Melbourne Open
Circa 1977 - 2004 General Correspondence Files, Single Number System VPRS 16351 North Melbourne Open
Circa 1977 - 2004 File Registration and Movement Cards, Single Number System VPRS 16352 North Melbourne Open
Circa 1977 - 2004 Subject Index Cards to General Correspondence Files, Single Number System VPRS 16353 North Melbourne Open
Functions for which this Agency has or has had primary responsibilityFunctions for which this Agency has or has had primary responsibility
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Date of Responsibility Function Title Function Number
1979 - cont Electoral laws, administration of VF 433
Functions for which this Agency has or has had secondary responsibilityFunctions for which this Agency has or has had secondary responsibility
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Date of Responsibility Function Title Function Number
Superior AgenciesSuperior Agencies
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Date of Relationship Agency Title Agency Number
1979 - 1988 Department of Property and Services VA 430
Subordinate AgenciesSubordinate Agencies
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Date of Relationship Agency Title Agency Number
Related AgenciesRelated Agencies
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Date of Relationship Agency Title Agency Number
Groups containing this AgencyGroups containing this Agency
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Date of Relationship Group Title Group Number
1979 - 1991 Property and Services VRG 69
1991 - cont Finance VRG 100
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