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Agency VA 3021
Division of Survey and Mapping (Department of Conservation, Forests and Lands 1983-1985; Department of Property and Services 1985-1991; Ministry of Finance 1991-1991; Department of Finance 1991-1995; Department of Treasury and Finance 1995-1996)
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Date Range: 1983 - ? 1996
 
Description of this AgencyDescription of this Agency
Establishment of the Division

From 1857 to 1983, the Department of Crown Lands and Survey (VA 538) was responsible for survey and mapping functions.

Further research is required to date with certainty the establishment of an administratively distinct entity responsible for survey and mapping functions within the Department. However, annual reports and staff lists indicate the existence of the Division by 1982. Certainly it appears to have operated as a distinct administrative unit from 1983 onwards within the Department of Conservation, Forests and Lands, (VA 1034) and continues to have done so after its transition to the Department of Property and Services in 1985 and subsequently to the Ministry for Finance (VA 3016) in January 1991. For this reason the Division's commencement date has been given as 1983.

Functions

Survey Co-ordination

Under the provisions of the Survey Co-ordination Act 1958 the Division is responsible for the co-ordination of all survey and mapping activities undertaken by government departments and statutory authorities.

Cadastral (Land Ownership) and Topographic Mapping

The Division is responsible for the conduct of cadastral surveys to establish property boundaries, the maintenance of parish plans recording allocation of property and the control and conduct of geodetic and trigonometric surveys which form the basis of all cadastral and topographic surveys.

The Division is the central government mapping agency providing cartographic services to both the government and the public.

Status of Crown Land

Responsibility for the maintenance of a Central Plan Register which records the status of all unalienated Crown land is also vested in the Division. The unit is also responsible for all Crown boundaries and for the provision of surveys and reports associated with the alienation (sale) and reservation of Crown land.

Central Plan Office and Vic Image

The Division administers the Central Plan Office, responsible for the maintenance and care of all maps and plans as well as the provision of access to these to the public through the sale of copies of maps, plans and photographs. The Division is also responsible for state aerial photography and photographic, microfilm and reproduction services to the government through the Central Photographic Laboratory and the Central Microfilm Bureau incorporated as VicImage in 1990.

Record Systems

Since 1985 the Division has maintained its own correspondence registry while general service records (accounts and personnel, etc.) were maintained by the Department of Property and Services to 1991 and subsequently by the Ministry of Finance (VA 3016).

Prior to 1985 the Division's correspondence records were maintained by the Department of Conservation, Forests and Lands (VA 1034) and formerly by the Department of Crown Lands and Survey (VA 538).

Location of Records

The Public Record Office has significant holdings of records of the Division of Survey and Mapping and its predecessors. See List of Holdings, 2nd Edition 1985 section 3.18.4 Surveyor General and 3.18.5 Surveyors Board for records related to the survey and mapping function in addition to the list below.
 
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Record series created by this AgencyRecord series created by this Agency
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Date Range Series Title Series Number Series Location Public Access
? 1837 - Circa 1985 Index to Record Plans (Put Away and Current) [use microfiche copy VPRS 16935] VPRS 16719 North Melbourne Closed
? 1837 - cont Manuscript Parish Plans [RECORDS NOT TRANSFERRED] (refer to Microfiche Copy, VPRS 8287) VPRS 8286 Other Closed
? 1837 - cont Manuscript Township Plans [RECORDS NOT TRANSFERRED] (refer to Microfiche Copy, VPRS 8289) VPRS 8288 Other Closed
? 1950 - cont Manuscript Parish Plans (Microfiche Reference Copy of VPRS 8286) VPRS 8287 Other Closed
? 1950 - cont Manuscript Township Plans (Microfiche Reference Copy of VPRS 8288) VPRS 8289 Other Closed
1836 - 1984 Historic Plan Collection [use microfiche copy VPRS 15899] VPRS 8168 North Melbourne Part Open
1990 - 1990 Register of Historic Plan Collection (1802-1963) (Computer Output Microfiche) VPRS 8164 North Melbourne Part Open
1990 - 1990 Historic Plan Collection [Copy of VPRS 8168] VPRS 15899 North Melbourne Open
Circa 1837 - 2001 Record Plans (Put Away and Current) [For P 1 consignment use microfiche copy VPRS 16931] VPRS 16306 North Melbourne Part Open
Circa 1985 - 2001 Index to Record Plans (Put Away and Current) VPRS 16720 North Melbourne Open
Circa 1985 - Circa 1985 Record Plans (Put Away) [Microfiche Copy of VPRS 16306 p1] VPRS 16931 North Melbourne Open
Circa 1985 - Circa 1985 Index to Record Plans (Put Away) [Microfiche Copy of VPRS 16719] VPRS 16935 North Melbourne Open
Functions for which this Agency has or has had primary responsibilityFunctions for which this Agency has or has had primary responsibility
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Functions for which this Agency has or has had secondary responsibilityFunctions for which this Agency has or has had secondary responsibility
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Superior AgenciesSuperior Agencies
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Date of Relationship Agency Title Agency Number
1983 - 1985 Department of Conservation, Forests and Lands VA 1034
1985 - 1991 Department of Property and Services VA 430
1991 - cont Department of Finance (previously known as Ministry of Finance 1991-1992) VA 3016
Subordinate AgenciesSubordinate Agencies
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Related AgenciesRelated Agencies
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Groups containing this AgencyGroups containing this Agency
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Date of Relationship Group Title Group Number
1983 - 1985 Conservation, Forests and Lands VRG 75
1985 - 1991 Property and Services VRG 69
1991 - cont Finance VRG 100
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