Series VPRS 10170
Card Index to General Correspondence Files, Annual Single Number System I (Local Government Branch)
About this Series Related Series Accessing the records in this Series
Date Range: Series By 1957 - ? 1959
  Series in Custody 1957 - 1959
  Contents 1957 - 1959
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1957 - 1958 Public Works Department (previously the Department of the Commissioner of Public Works) VA 669
1958 - 1959 Local Government Department VA 601
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1992 - 1996 Department of Planning and Development VA 3094
Description of this SeriesDescription of this Series
  • How to use the Records
    How to use this Series

    If searching for correspondence concerning a particular municipality or organisation, the alphabetical cards provide quick access to each file raised, albeit only for the period 1957 to 1959. Having selected the card for the required municipality identify the item of correspondence and its registration number. With this registration number check the records description list of both consignments of VPRS 384 for the unit number of the correspondence. A cross reference can also be made to the card register (VPRS 5722).

    System of Arrangement/Control

    Alphabetically by primary file heading (this is usually the name of the municipality or organization from which correspondence is received).

    Function and Contents

    This series consists of yellow alphabetical index cards which are part of the control system for VPRS 384 General Correspondence Files, Annual Single Number System I. Correspondence was recorded under the name of the municipality or organization from which it was received.

    Details Recorded on Cards

    The heading used on each card is usually the name of the shire, city, town or borough from which the correspondence is received. In some cases, though, it is the name of an organization (eg. Melbourne Harbor Trust, Tourist Development Authority) or subject (eg. Municipal Association Amendments of Local Government Act.) There is also a "general" category which in the main contains requests for information from Local Government departments interstate.

    Each card is divided into columns. The first column contains the registration number of the first piece of correspondence on a particular matter. Subsequent correspondence on the same matter, though placed on the same file was not recorded on the cards. These file registration numbers were allocated by the card register (VPRS 5722).

    A record was also made of the date the first piece of correspondence was written, the date of its registration, the writer and subject matter. The cards also record previous (P.P.) and subsequent (S.P.) correspondence dealing with the same subject matter. Where these references are made the correspondence itself will be found under the registration number of the subsequent correspondence (ie. the most recently received correspondence). If a decision was made to create a new file all previous correspondence would be placed with it. ie. top numbered.



    FILE NOTE: VPRS 10170

    Series Date Range

    The series date range has been imputed from the series in custody of the P1 consignment. However it would seem likely that this series, or another similar "subject" type control record would have been in existence in 1956 and from 1960 until the multiple number correspondence system (VPRS 5397) was introduced in 1965.

    Previous Series

    As there are no cards from this series extant for 1956 it has not been possible to enter a "previous/subsequent" relationship between this series and VPRS 499 Registers of Inwards Correspondence.

  • Function / Content


  • Recordkeeping System


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Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
Controlled SeriesControlled Series
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Date Range Series Title Series Number
1957 - 1959 General Correspondence Files, Annual Single Number System I (Roads and Bridges Branch 1877-c1888; Local Government Branch c1888-1958) VPRS 384
Previous SeriesPrevious Series
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Subsequent SeriesSubsequent Series
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List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0000 1957 - 1959 Open 2
Indexes and RegistersIndexes and Registers
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