Series VPRS 1080
Minutes of the Executive Council
About this Series Related Series Accessing the records in this Series
Date Range: Series 1851 - cont
  Series in Custody 1851 - 1998
  Contents 1851 - 1998
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1851 - cont Executive Council VA 2903
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
By 2009 - cont Executive Council VA 2903
Description of this SeriesDescription of this Series
  • How to use the Records
    The volumes in this series are arranged in chronological order. The entries in the volumes were made in annual single number order.

    Researchers should refer to the consignment details to identify the date range in which they are interesed, and then the volume within that consignment with the specific years in which they are interested.

    The Minutes of the Executive Council were indexed in VPRS 1079 Indexes to the Minutes of the Executive Council. Early volumes in this series provide a name and subject index to entries in the minutes. References are to page and not minute numbers.

  • Function / Content
    This series was created to record details of Executive Council meetings. The Executive Council is a body created under the Governor's Instructions which since 1851 gives effect to Cabinet and Ministerial decisions. These minutes, therefore, touch on all areas of Government policy. Executive Council meetings are also known as the Governor-in-Council.

    The Executive Council is the body whereby the Victorian Government formally makes decisions and authorises actions of Government even though the original discussion and decision is taken in Cabinet (a body not formally established in any legislation). In situations where statutes provide that the Governor-in-Council may make proclamations, orders, regulations, and so on, the Governor is also formally acting on the advice of the Council in line with previous Cabinet decisions.

    Volumes are arranged chronologically with a consecutive volume number on each spine. Individual volumes span various periods until 1912 when the creation of four three-month volumes for each year began. Each meeting is allocated an annual single minute number. These numbers are cited in subsequent minutes for cross-reference purposes.

    The minutes themselves were initially written or typed in prose form. Margins on the left hand side of each page were used to identify the matter under discussion. From 1889, certain items, such as appointments and regulations, appear in the form of cuttings (taken possibly from the Victoria Government Gazette) which have been pasted on the page.

    The format of these volumes changes from 1912 when the minutes take the form of bound draft orders submitted at the meetings. Individual orders submitted during each meeting are grouped together according to the Minister responsible for their submission. Orders submitted during each meeting are preceded by the actual minute. This usually consists of a single page summary of the members present and the orders submitted. This page is still allocated a minute number.

    Although early volumes contain alphabetical index pages, these were never used. The series is controlled by VPRS 1079, Indexes to the Minutes of the Executive Council. Early volumes in this series provide a name and subject index to entries in the minutes. References are to page and not minute numbers.

    From 1912 Indexes predominately list names of persons appointed to the Public Service. There are a number of gaps within the indexes. Subject indexes are to be found at the start of every volume of minutes between 1912 and 1963. Once again references are to page and not minute numbers.

  • Recordkeeping System
    Volumes: Consecutive volume number
    Entries: Annual single number

    Range of Control Symbols:
    Volumes: Original transferred Vols 1-40; P1 consignment Vols 41-277; P2 consignment Vols 278-333; P3 consignment Vols 334-410
    Entries: 51/1-53/98

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Indexes and RegistersIndexes and Registers
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1851 - cont Indexes to Minutes of the Executive Council VPRS 1079
Controlled SeriesControlled Series
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List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0000 1851 - 1910 Open 40
P0001 1911 - 1970 Open 237
P0002 1971 - 1984 Open 56
P0003 1985 - 1998 Open 77
Indexes and RegistersIndexes and Registers
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1851 - cont Indexes to Minutes of the Executive Council VPRS 1079
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