Series VPRS
11101
Council Minutes
About this Series
Related Series
Accessing the records in this Series
Date Range:
Series
1854 - 1994
Series in Custody
1854 - 1994
Contents
1854 - 1994
Public Access:
Open
Location:
North Melbourne
Format of Records:
Physical
Agency which created this Series
Agency which created this Series
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Date Range
Agency Title
Agency Number
1854 - 1994
Belfast I (Road District 1853-1863; Shire 1863-1994)
VA 2385
Agency currently responsible for this Series
Agency currently responsible for this Series
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Agency Title
Agency Number
1994 - cont
Moyne (Shire 1994-ct)
VA 3712
Description of this Series
Description of this Series
How to use the Records
Minutes of meetings are arranged in chronological order by date of meeting. Consult Consignments to determine which unit contains the minutes for the period in which you are interested. Indexes were occasionally created for minutes. These are found either in the volumes that they index or in a separate volume.
Function / Content
Minutes of council meetings were created in accordance with section 145 of the Municipal Institutions Act 1863 (27 Vic., No.184) and with subsequent legislation relating to local government including the Local Government Act 1958 (No.6299). Many local government bodies in existence prior to 1863 maintained records of their meetings in the form of minutes.
These acts have required that for each meeting of council, minutes of all proceedings are recorded together with the names of all councillors present and all who vote for and against motions. The master set of minutes is also required to be signed by the mayor or chairman of the meeting once the minutes have been confirmed at the following council meeting. The minutes relate to the wide range of activities for which the council is responsible, including building, community services, collection of rates, property valuation and town planning.
The committee system is employed by most Victorian councils. The Local Government Act 1903 (No.1893) removed the requirement that separate committee minutes be kept and introduced the requirement that committees reports to council be included in the council minutes. In some cases, the minutes of committees are recorded in the council minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the council minutes.
Recordkeeping System
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Indexes and Registers
Indexes and Registers
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Controlled Series
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Previous Series
Previous Series
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Subsequent Series
Subsequent Series
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List/s of records in this series
List/s of records in this series
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Consignment Number
Contents Date Range
Public Access
No. of Units
P0001
1854 - 1980
Open
19
P0002
1980 - 1994
Open
6
Indexes and Registers
Indexes and Registers
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