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Series VPRS
11162
General Correspondence Files, Single Number System
About this Series
Related Series
Accessing the records in this Series
Date Range:
Series
? 1944 - 1990
Series in Custody
? 1946 - 1990
Contents
1946 - 1990
Public Access:
Open
Location:
North Melbourne
Format of Records:
Physical
Agency which created this Series
Agency which created this Series
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Date Range
Agency Title
Agency Number
1944 - 1990
Office of the Government Statist and Actuary
VA 989
Agency currently responsible for this Series
Agency currently responsible for this Series
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Date Range
Agency Title
Agency Number
1995 - cont
Department of Treasury and Finance
VA 3745
Description of this Series
Description of this Series
How to use the Records
The files are arranged in single number order and chronological by financial year. Use the list of authorised file classifications (VPRS 11163) to identify the number of the file you are interested in. Use the index to correspondence (VPRS 11163) identify the specific items of correspondence placed on each file.
Function / Content
The Government Statists position was created in 1873 for the purpose of compiling and publishing statistical information. The Office of the Government Statist (VA 989) took over the function from the Registrar-General and was responsible for the registry, statistical and actuarial functions of the State. The Office of the Government Statist and Actuary is constituted under the Statistics Act 1958.
This series comprises general files which contain incoming and outgoing correspondence relating to the activities of the office. Separate files were created for each organisation coming in contact with the Office of the Government Statist and for select subjects.
Recordkeeping System
The correspondence files in this series are arranged in numerical order according to a single number filing system and in chronological order by financial year. A sequential number was allocated to each file category, usually a correspondent or subject. Files were then created each financial year using those numbers. A list of authorised file classifications was created to provide access to the files by file category (like an alphabetical index of files) and by file number (like a file register). The list of authorised file classifications (see VPRS 11163) indicated that changes were made to the numbers of some of the files during the 1965/66 financial year.
Details about the receipt and despatch of items of inward and outward correspondence were recorded in volumes from 1944 to 1989 and on cards from 1989 to 1990. The correspondence was listed under the file headings which are arranged in alphabetical order. Under each file heading a separate record of inward and outward letters was maintained. This record of correspondence was known as the Index to Letters (see VPRS 11163).
More research resources
More research resources
Indexes and Registers
Indexes and Registers
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Date Range
Series Title
Series Number
1944 - 1990
List of Authorised File Classifications and Index to Inward and Outward Correspondence, Single Number System
VPRS 11163
Controlled Series
Controlled Series
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Date Range
Series Title
Series Number
Previous Series
Previous Series
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Transfer Date
Series Title
Series Number
Subsequent Series
Subsequent Series
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Transfer Date
Series Title
Series Number
List/s of records in this series
List/s of records in this series
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Consignment Number
Contents Date Range
Public Access
No. of Units
P0001
1946 - 1990
Open
28
Indexes and Registers
Indexes and Registers
Display
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entries per page
Date Range
Series Title
Series Number
1944 - 1990
List of Authorised File Classifications and Index to Inward and Outward Correspondence, Single Number System
VPRS 11163
More research resources
More research resources
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