Series VPRS 11163
List of Authorised File Classifications and Index to Inward and Outward Correspondence, Single Number System
About this Series Related Series Accessing the records in this Series
Date Range: Series 1944 - ? 1990
  Series in Custody 1944 - 1990
  Contents 1944 - 1990
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1944 - 1990 Office of the Government Statist and Actuary VA 989
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1995 - cont Department of Treasury and Finance VA 3745
Description of this SeriesDescription of this Series
  • How to use the Records
    Use the list of authorised file classifications to identify the number of the file you are interested in. The files are arranged in single number order and chronological by financial year. (see VPRS 11162).

    Use the index to correspondence to identify the specific items of correspondence placed on each file.

  • Function / Content
    This series comprises a list of authorised file classifications and a record of inward and outward correspondence received and despatched.

    The list of authorised file classifications comprises a list of files in alphabetical order giving the corresponding file number and a list of files in numerical order. In some cases the file number used up to and including the 1964/65 financial year was different to the file number used from the 1965/66 financial year onwards. This is indicated on the alphabetical list. These lists were referred to by the agency as the Index to Files (Alphabetical and Numerical Order).

    The record of inwards and outwards correspondence provides summary details of all letters received and despatched and gives the number and year of the file to which the correspondence were attached. Items of correspondence were allocated a sequential number within each file category. This record was referred to by the agency s the Index to Letters (Inward and Outward).

  • Recordkeeping System
    The correspondence files (see VPRS 11162) are arranged in numerical order according to a single number filing system and in chronological order by financial year. A sequential number was allocated to each file category, usually a correspondent or subject. Files were then created each financial year using those numbers. A list of authorised file classifications was created to provide access to the files by file category (like an alphabetical index of files) and by file number (like a file register). The list of authorised file classifications (located in this series) indicated that changes were made to the numbers of some of the files during the 1965/66 financial year.

    Details about the receipt and despatch of items of inward and outward correspondence were recorded in volumes from 1944 to 1989 and on cards from 1989 to 1990. The correspondence was listed under the file headings which are arranged in alphabetical order. Under each file heading a separate record of inward and outward letters was maintained. This record of correspondence was known as the Index to Letters.

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Indexes and RegistersIndexes and Registers
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Controlled SeriesControlled Series
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Date Range Series Title Series Number
1944 - 1990 General Correspondence Files, Single Number System VPRS 11162
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Consignment Number Contents Date Range Public Access No. of Units
P0001 1944 - 1990 Open 5
Indexes and RegistersIndexes and Registers
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