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Series VPRS 11459
Register of Inward Correspondence
About this Series Related Series Accessing the records in this Series
Date Range: Series ? 1905 - 1992
  Series in Custody 1933 - 1992
  Contents 1933 - 1992
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1905 - 1992 Port of Geelong Authority (known as Geelong Harbor Trust Commissioners 1905-1981) VA 1425
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1997 - cont Office of the Administrator VA 4086
Description of this SeriesDescription of this Series
  • How to use the Records
    This register may assist researchers to retrieve inward correspondence by date of receipt or subject under which item was classified.

    Step 1
    Refer to the Records Description List for this series and call up the required register. Identify the letter and the subject heading under which the letter was filed.

    Step 2
    Refer to the Records Description List for VPRS 11470 General Correspondence Subject Files to identify the file required.

  • Function / Content
    The Register of Inward Correspondence Registers was used to register inward letters received by the Port of Geelong Authority (VA 1425).

    Inward correspondence was registered using a single number system. However, the sequence began again with 1 (one) from time to time.

    The information recorded includes:
    Registration Number
    Date of Letter
    From whom received
    Precis of content
    To whom referred (letter B is marked against the letters referred to the Board action)
    Subject filed under (from 1981 on).

    Subsequent Series

    From circa 1944 to 1980 correspondence on matters to be considered by the Board was registered in VPRS 11462 Card Register of Index Correspondence (Board Matters). This correspondence was filed along with all the other central correspondence in VPRS 11470 General Correspondence Subject Files.

    Pre-1944 and post-1980 correspondence on Board matters was registered in this register, VPRS 11459.

  • Recordkeeping System
    The agency registered correspondence using a single-number system, classified it using subject headings and filed it on subject files. The subject files were arranged in alphabetical order by subject heading.

    The general correspondence recordkeeping system maintained by the Geelong Harbour Trust Commissions/Port of Geelong Authority comprised the following series:

    VPRS 11459 Register of Inward Correspondence (?1905-1992)
    VPRS 11470 General Correspondence Subject Files (1905-1996)
    VPRS 11471 Outward Letter Books (1905-1947)
    VPRS 11472 Register of Outward Correspondence (?1948-1992)
    VPRS 11467 Name Index to Inward and Outward Correspondence (?1951-1992)
    VPRS 11462 Card Register of Inward Correspondence (Board Matters) (?1944-?1980).

    The paper-based registers and index listed above appear to have been replaced by an electronic registry system in 1992. This system was not transferred to the Public Record Office Victoria.
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Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
1951 - 1992 Name Index to Inward and Outward Correspondence VPRS 11467
Controlled SeriesControlled Series
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Date Range Series Title Series Number
1905 - 1992 General Correspondence Subject Files VPRS 11470
Previous SeriesPrevious Series
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Transfer Date Series Title Series Number
Subsequent SeriesSubsequent Series
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Transfer Date Series Title Series Number
- 1944 Card Register of Inward Correspondence (Board Matters) VPRS 11462
List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 1933 - 1992 Open 13
Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
1951 - 1992 Name Index to Inward and Outward Correspondence VPRS 11467
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