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Series VPRS 11474
Accounting Records
About this Series Related Series Accessing the records in this Series
Date Range: Series ? 1905 - ? 1965
  Series in Custody 1908 - 1965
  Contents 1908 - 1965
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1905 - 1965 Port of Geelong Authority (known as Geelong Harbor Trust Commissioners 1905-1981) VA 1425
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1997 - cont Office of the Administrator VA 4086
Description of this SeriesDescription of this Series
  • How to use the Records
    Refer to the Records Description List to identify the unit required.

  • Function / Content
    The Accounting records of the Geelong Harbour Trust Commissioners (VA 1425) would have comprised cash books, journals, and ledgers. The Trust was constituted in 1905 under the provisions of the Geelong Harbour Trust Act (No.2012) to develop and control Port activities in the Geelong area. The Trust was required to prepare the balance sheet showing its assets and liabilities and statements of revenue and expenditure for each accounting period.

    Revenue and Expenditure Ledgers 1908 to 1965 (P1, Units 1 to 19)

    The ledgers provide a summary account of revenue and expenditure of the Trust during the period 1908 to 1965. The ledgers contain transactions from Cash Books and from Journals.

    The information recorded in columns includes:
    Date of transaction
    Corresponding folio reference number of the Cash Book and the Journal
    Debit and Credit account. (The heads of revenue include, receipts from wharfage, licensing and leasing of land, buoys, beacon and moorings. The heads of expenditure include, employees uniform, land purchases, salaries, office furniture and fittings, etc).

    Subsidiary Ledger (Extant 1916 to 1936) (Unit 20 to 21)

    The Ledger provides information on expenses incurred on goods and services. A separate account was created for each organisation e.g., A.J. Paint for sanitary services, Post Master for telecommunication services, A.R. Baker Pty Ltd for car repairs etc.

  • Recordkeeping System
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Consignment Number Contents Date Range Public Access No. of Units
P0001 1908 - 1965 Open 21
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