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Series VPRS 116
Inward Registered Correspondence II [Immigration Branch]
About this Series Related Series Accessing the records in this Series
Date Range: Series 1851 - 1852
  Series in Custody 1851 - 1852
  Contents 1851 - 1852
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1851 - 1852 Colonial Secretary's Office VA 856
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1979 - 1992 Ministry for Police and Emergency Services VA 421
Description of this SeriesDescription of this Series
  • How to use the Records
    Function

    This series consists of inward correspondence received by the Immigration Branch of the Colonial Secretary's Office.

    Contents

    This series includes letters from persons:
    Applications for free passage (using Form A Immigration Deposits used when nominating particular individuals for free passage)
    Applications for immigration of servants (using Form B Immigration Deposits used when nominating servants to be selected by agents in the United Kingdom). This procedure required payment of money to the Treasury in Melbourne.
    Applications for passage (using Form C Immigration Remittances when passage for a particular individual was desired)

    The series also contains correspondence from Sydney and Melbourne officials such as the Colonial Secretary; the Colonial Treasurer; the Immigration Agents; Emigration Boards reporting on immigrant ships; the Surgeon Superintendents of immigrant ships reporting on the health of immigrants and discussing special inquiries; and from the Health Board. Correspondence from officials also includes instructions and discussions on the immigration regulations and procedures, reports on various ethnic groups of immigrants (ie. Germans), and passenger lists.

    System of Arrangement/Control

    Each inward letter was, on receipt and registration given a distinctive number for identification. This consisted of an annual single number, that is a sequential number prefixed by the last two figures of the year, with the numbering sequence recommencing at 1 at the start of each year. Thus the one-hundred and twenty-third item received in 1851 was given the number 51/123. The inward correspondence appears to have been arranged in annual single number order in pigeon-hole cabinets/presses. The correspondence was folded lengthways and a precis (summary) of the letter written in red ink was written on the cover. The registration number was noted in black ink in the top left hand corner.

    Control Records

    The annual single number was allocated from Registers (VPRS 2876), which record the name and location of sender, date of receipt, and a precis of the letter. The registers also note the registration number of related outward correspondence. It appears that no index to the correspondence was created as part of the registry system.

    Previous Series

    After the establishment of the new Colonial Secretary's Office in June 1851 a new sequence of annual single number for immigration correspondence was commenced. Immigration Branch correspondence pre June 1851 is located in VPRS 115.

    Subsequent Series

    In April 1852 immigration correspondence was again registered within the Land Branch registry system, see VPRS 2879 Registers of Inward Correspondence II [Land Branch].

  • Function / Content


  • Recordkeeping System


More research resourcesMore research resources
    PROVguide052 Immigration Records
Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
1851 - 1852 Register of Inward Correspondence [Immigration Branch] VPRS 2876
Controlled SeriesControlled Series
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Date Range Series Title Series Number
Previous SeriesPrevious Series
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Transfer Date Series Title Series Number
- 1851 Inward Registered Correspondence I [Immigration Branch] VPRS 115
Subsequent SeriesSubsequent Series
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Transfer Date Series Title Series Number
- 1852 Inward Registered Correspondence II [Land Branch] VPRS 2878
List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0000 1851 - 1852 Open 3
Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
1851 - 1852 Register of Inward Correspondence [Immigration Branch] VPRS 2876
More research resourcesMore research resources
    PROVguide052 Immigration Records

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