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Series VPRS 11754
Subject/Name Index to Inward Correspondence
About this Series Related Series Accessing the records in this Series
Date Range: Series ? 1873 - ? 1966
  Series in Custody 1873 - 1966
  Contents 1873 - 1966
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1873 - 1966 Department of the Treasurer (also known as Treasury and Treasurer's Office) VA 865
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1995 - cont Department of Treasury and Finance VA 3745
Description of this SeriesDescription of this Series
  • How to use the Records
    Refer to the consignment details and retrieve the unit containing the cards for the appropriate period.

  • Function / Content
    This series comprises an index to correspondence in VPRS 1207 and an index to entries in VPRS 1212. The index is arranged alphabetically by subject or by name of correspondent. Entries are contained in alphabetical sections in each volume but, within each section, entries are not arranged lexicographically.

    There are three volumes extant in this series. The date range of entries in the volumes is ?1873 to 1966. It is not clear if an index in this form was created prior to 1873

    It does not appear that this is an index to all correspondence contained in VPRS 1207. Rather, it appears to be selective, perhaps created to give quick access to major or heavily used files.

    File number references obtained from this index are not necessarily the final numbers unde which correspondence was filed. If a file number reference is found in this index researchers should:

    1.Consult consignment details for VPRS 1207 to see if correspondence with that number has been transferred.

    2. If it is not apparent from those consignment details that a particular file has been transferred, researchers should use the reference from the index to access the correspondence registers in VPRS 1212.

  • Recordkeeping System
    The record keeping system of the Department of the Treasurer (VA 865), Department of Management and Budget (VA 1022), Department of Treasury (VA 3007) and Department of Treasury and Finance (VA 3745) comprised the following series:

    VPRS 1207 Inward Registered Correspondence (1856-1984)
    VPRS 1214 Index to Inward Registered Correspondence (1856)
    VPRS 11754 Subject/Name Index to Inward Registered Correspondence (1873-1966)
    VPRS 9310 Subject Index Cards to Inward Registered Correspondence (1967-1984)
    VPRS 11755 Subject Index Cards Index to Registered Correspondence - Supplementary (1961-1984)
    VPRS 1212 Self-indexing Register of Inward Correspondence (1856-1967)
    VPRS 11739 Register of General Correspondence, Annual Single Number System (1968-1983)
    VPRS 11741 File Registration and Movement Cards (1984-1985)

    VPRS 6548 Official Letters Outward - Press Copies (1869-1872)
    VPRS 1206 Public Letters Outward - Press Copies (1869-1872)
    VPRS 1211 Outward Letter Books (1872-1992)
    VPRS 1215 Index to Outward Correspondence (1856-1869)
    VPRS 1213 Self-indexing Register to Outward Correspondence (1871-1921)

    The record keeping system, first introduced in 1856, managed the inwards and outwards correspondence of the Departments and the associated registers and indexes. Inward and outward correspondence was managed separately and at document level. Although the system remained essentially the same until the introduction of an automated RMS in 1984, there were some small changes made over time.

    In general, when correspondence was received at the Department it was first registered and then indexed by subject matter or name of the sender. All correspondence was then arranged and filed in registration number order. Similarly, copies of outward correspondence were registered upon receipt. Outward correspondence was, however, only indexed in separate indexes during the earlier period.
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Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
Controlled SeriesControlled Series
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Date Range Series Title Series Number
1873 - 1966 Inward Registered Correspondence, Annual Single Number System VPRS 1207
Previous SeriesPrevious Series
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Transfer Date Series Title Series Number
Subsequent SeriesSubsequent Series
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Transfer Date Series Title Series Number
List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 1873 - 1966 Open 2
Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
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