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Series VPRS 11790
General Correspondence Files, Annual Single Number System
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Date Range: Series 1983 - 1993
  Series in Custody 1983 - 1993
  Contents 1947 - 1993
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1983 - 1993 Victorian Multicultural Commission (formerly Ethnic Affairs Commission) VA 1029
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1983 - 2002 Victorian Multicultural Commission (formerly Ethnic Affairs Commission) VA 1029
2002 - cont Department for Victorian Communities VA 4562
Description of this SeriesDescription of this Series
  • How to use the Records
    Files in this series were arranged sequentially by annual single number.

    Refer to the records description lists for this series and retrieve the required file.

  • Function / Content
    This series constituted the general correspondence of the Ethnic Affairs Commission (VA 1029).

    This series documented the activities of the Commission and its predecessor bodies, the State Immigration Office and the Ministry of Immigration and Ethnic Affairs.

    In 1983 the Commission assumed the functions of the Community Education and Development Division, Community Relations and Liaison Division and the Migrant Services Division of the Ministry of Immigration and Ethnic Affairs. The functions of the Immigration Division of the Ministry and its previous agencies were transferred to the Commonwealth Government.

    The immigration function centred around the sponsorship of residents of the U.K. Following the transfer of immigration function to the Commonwealth Government in 1983, records relating to this function were transferred into archival custody, eg sponsorship files, lists of migrant arrivals by ship (VPRS 5979) and air (VPRS 5980).

    In 1985, all grant application files created from 1981 to 1985 were incorporated into the centrally created files (this series). The grant application files are sentenced temporary under the Records Disposal Schedule for the Department of Premier and Cabinet, PROS 99/1.

  • Recordkeeping System
    The general correspondence files were registered and controlled within an annual single number system.

    The recordkeeping system comprised the following series:

    VPRS 11790 General Correspondence Files: Annual Single Number System.

    Register of General Correspondence Files, Annual Single Number System (records not transferred as at 2005).

    File Movement Cards (records not transferred as at 2005).

    Index to General Correspondence Files, Annual Single Number System (records not transferred as at 2005).

    All inward correspondence other than Ministerial was received in the Registry where it was opened, date stamped, and attached to the appropriate file and given a sequential folio number. It appears that the registry staff consulted the alphabetical file Index to determine whether a file on the subject had been registered previously. If no file existed, the staff created a new file under a new registration number taken from the File Register.
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Indexes and RegistersIndexes and Registers
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Controlled SeriesControlled Series
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Previous SeriesPrevious Series
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List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 1947 - 1993 Open 440
Indexes and RegistersIndexes and Registers
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