Series VPRS 12601
Subject Index to Secretary's Inward Corespondence, Annual Single Number System
About this Series Related Series Accessing the records in this Series
Date Range: Series By 1858 - 1871
  Series in Custody By 1858 - 1871
  Contents 1858 - 1871
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
? 1858 - 1871 Department of Railways I VA 2877
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1989 - cont Public Transport Corporation VA 2984
Description of this SeriesDescription of this Series
  • How to use the Records
    1. Refer to the Consignment Details and identify the volume for the appropriate year. Note the folio reference number/s of the register found on the index.

    2. Consult the VPRS 422 Secretary's Inward Correspondence Register, Annual Single Number System I. Refer to the appropriate page of the Register and note the registration numbers idenfified in Step 1 above. Follow the subsequent file references to find the final location (i.e, top number) of the file.

    3. Refer to the Consignment Details for VPRS 421 Secretary's Inward Registered Correspondence, Annual Single Number System and identify the relevant unit.

  • Function / Content
    This subject index facilitated access to correspondence filed in VPRS 421 Secretary's Inward Registered Correspondence, Annual Single Number System from 1859 to 1871. Details included the registered number, name of the correspondent, subject of the letter, and the relevant folio number of the Register located in VPRS 422 Secretary's Inward Correspondence Register, Annual Single Number System I.

  • Recordkeeping System
    When correspondence was received at the Department it was registered in VPRS 422 Secretary's Inward Correspondence Register, Annual Single Number System I and then indexed by name in VPRS 12600 Name Index to Secretary's Inward Correspondence Register, Annual Single Number System I and by subject in this series (VPRS 12601). All correspondence was then filed in registration number order in VPRS 421 Secretary's Inward Registered Correspondence, Annual Single Number System.

    This series (VPRS 12601) had commenced by 1858. However, since it has not been confirmed that either VPRS 421 or VPRS 422 commenced before 1859, the relationship between this series and the other two prior to 1859 is subject to research. Since Department of Railways I was part of Board of Land and Works in 1858, it is possible that this series indexed other correspondence systems of that agency.

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Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
Controlled SeriesControlled Series
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Date Range Series Title Series Number
By 1859 - 1871 Secretary's Inward Registered Correspondence, Annual Single Number System VPRS 421
By 1859 - 1871 Secretary's Inward Correspondence Register, Annual Single Number System I VPRS 422
Previous SeriesPrevious Series
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Subsequent SeriesSubsequent Series
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List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 1858 - 1871 Open 12
Indexes and RegistersIndexes and Registers
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