Series VPRS 12603
Supplementary Index to Secretary's Inward Registered Correspondence, Annual Single Number System
About this Series Related Series Accessing the records in this Series
Date Range: Series By 1885 - ? 1980
  Series in Custody 1885 - 1980
  Contents 1885 - 1980
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
By 1885 - 1980 Victorian Railways (also Victorian Railways Commissioners 1883-1973, Victorian Railways Board 1973-1983) VA 2876
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
2012 - cont Public Transport Victoria VA 4968
2015 - cont Department of Economic Development, Jobs, Transport and Resources VA 5034
Description of this SeriesDescription of this Series
  • How to use the Records
    Retrieve the volume for the appropriate period.

    Examine the entries under particular subjects in which you are interested. Note any correspondence number/s you are interested in.

    Consult the Secretary's Inward Correspondence Register for the appropriate year from the following three series:

    -- VPRS 12621 Self-Indexing Register of Secretary's General Correspondence, Annual Single Number System I, 1872 to 1892

    -- VPRS 12622 Secretary's General Correspondence Register, Annual Single Number System II, 1893

    -- VPRS 12623 Self-Indexing Register of Secretary's General Correspondence, Annual Single Number System II

    -- VPRS 12605 File Movement and Attachment Books (known as Reference Index) to Secretary's Inward Correspondence, Annual Single Number System.

    Follow the subsequent file reference number to find the final location (i.e., top number) of the file.

    The self-indexing registers from 1894 and thereafter do not record any information on top numbering of correspondence. In some cases researchers may not locate the files as the files may have been destroyed. For information on top numbering of correspondence and disposal of files refer to VPRS 12605.

    To locate the file refer to the Consignment Details for VPRS 421 and identify the unit that holds your file.

  • Function / Content
    This index was used to facilitate retrieval of correspondence files filed in VPRS 421 Secretary's General Correspondence, Annual Single Number System by subject heading. It was not part of the central registry's system, but rather was apprarently created by the Secretary's Branch for that Branch's purposes.

    It does not appear that this was an index to all correspondence filed in VPRS 421. Rather, it appears to have been selective, perhaps created to give quick access to some policy and procedures files.

  • Recordkeeping System
    The index was arranged alphabetically by subject, for example Bonus for loyalty, Strike Act 1903 and Medical examination of injured employees.

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Indexes and RegistersIndexes and Registers
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Controlled SeriesControlled Series
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Date Range Series Title Series Number
? 1885 - ? 1980 Secretary's Inward Registered Correspondence, Annual Single Number System VPRS 421
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List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 1885 - 1909 Open 1
P0002 1902 - 1980 Open 3
Indexes and RegistersIndexes and Registers
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