Series VPRS 12636
File Registration Cards: Multiple Number System
About this Series Related Series Accessing the records in this Series
Date Range: Series 1983 - ? 1986
  Series in Custody 1983 - ? 1986
  Contents 1983 - ? 1986
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1983 - 1986 Department of Transport (known as Ministry of Transport 1951 to 1992) VA 673
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1996 - cont Department of Infrastructure VA 3971
Description of this SeriesDescription of this Series
  • How to use the Records
    Consult the Consignment Details for this series and call up the unit or units that hold the relevant registration cards.

    Each card raised for a secondary heading lists all files raised under that heading. In a column on the left of each card is recorded the tertiary number which is an element of a file number that uniquely identifies a file.

    When a relevant file is located, take note of the primary, secondary, and tertiary numbers.

    Refer to the Consignment Details for VPRS 12637 General Correspondence Files: Multiple Number System and identify the appropriate unit that holds the file.

  • Function / Content
    This series was created to register the files created under the multiple number filing system. A card was raised for each secondary heading. All files created under each secondary heading were listed on the one card.

    The information recorded on the cards included:
    Primary heading and primary number
    Secondary heading and secondary number
    Tertiary number
    File title.

    Tertiary numbers were allocated to new files at the time of registration of the file. The next available number in sequence on a particular card was used as the tertiary number for the newly registered file. The complete file number had three parts derived from the primary and secondary heading numbers with the tertiary number being the third element.

  • Recordkeeping System
    This series was created as part of the recordkeeping system that included the General Correspondence Files: Multiple Number System VPRS 12637. For a more detailed description of the record keeping system, refer to VPRS 12637 General Correspondence Files: Multiple Number system.

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Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
Controlled SeriesControlled Series
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Date Range Series Title Series Number
1983 - 1986 General Correspondence Files: Multiple Number System VPRS 12637
Previous SeriesPrevious Series
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Subsequent SeriesSubsequent Series
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List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 1983 - ? 1986 Open 26
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