Public Record Office Victoria  
Home Contact Us Site Map
 
Series VPRS 12797
Database for the Management and Control of the Central Correspondence Files, Multiple Number System [FACCTS] [RECORDS NOT TRANSFERRED]
About this Series Related Series Accessing the records in this Series
Date Range: Series ? 1984 - ? 1995
  Series in Custody 1984 - 1995
  Contents 1984 - 1995
Public Access: Closed
Location: Other
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
Display entries per page
Date Range Agency Title Agency Number
1984 - 1985 Education Department VA 714
1985 - 1992 Ministry of Education and Training (previously known as Ministry of Education) VA 1112
1992 - 1995 Department of Education VA 3098
Agency currently responsible for this SeriesAgency currently responsible for this Series
Display entries per page
Date Range Agency Title Agency Number
1992 - cont Department of Education VA 3098
Description of this SeriesDescription of this Series
  • How to use the Records
    The database has not been transferred to Public Record Office Victoria as at October 2002.

    When the transfer occurs researchers should consult the VPRS 12797 Database for the Management and Control of the Central Correspondence, Multiple Number System [FACCTS]) to locate the file they require in VPRS 11445 Central Correspondence Files, Multiple Number System.

    The database is searchable by file title (keyword search) or by file number. Researchers should note that the database is all inclusive and includes the relevant unit number as part of the data.

    As some culling of temporary files has taken place, the database will also indicate if the file has been destroyed.

  • Function / Content
    This series was created to manage the central correspondence of the Education Department (VA 714), later Ministry of Education and Training (VA 1112) and Department of Education (VA 3098) between 1984 and 1994.

    The Departments file registration system was decentralised with each section of the Department permitted to create its own files using its allocated registry code. Each section was linked to the central database allowing for sequential numbering of files. The FACCTS Administrator was responsible for the allocation of the registry codes and maintenance of the central database. The amount of files created for each section varies greatly although the subject matter reflected the functions of that section.

  • Recordkeeping System
    File Titling

    The FACCTS system was based on Keyterm Classification. The classification system incorporates a hierarchical subject grouping. Each file created was classified under a general heading with two subsequent levels that describe the heading more specifically. General headings were known as Keyterms and the more specific levels were known as 1st and 2nd level descriptors.

    The Keyterm was the primary level of classification. Examples of the Keyterms developed by the Department were administration, buildings, committees, curriculum, industrial relations, land, professional development, school file, support services and transport/travel.

    The 1st level descriptor was the secondary level of description within the file title, which provided more specific information than the Keyterm.

    The 2nd level descriptor was designed to describe very specific functions undertaken by administrative and professional areas within the Department.

    File Numbering

    There was a three tiered numbering sequence used to register FACCTS files, (eg. 93/142/0006).

    The first number relates to the year prefix (eg. 93/.). This identifies the year in which the file was created.

    The second number relates to the registry location code. Each of the decentralised registries within the Department was allocated a unique registry code. This allowed the files from one area to be grouped together for index purposes.

    Previous and Subsequent Series

    The previous series was VPRS 794, Central Inward Registered Correspondence. The main difference between the two systems is that VPRS 794 involved the registering of individual documents while this series registered and controlled documents at file level. It is possible that some documents registered as part of VPRS 794 have been incorporated into files of this series.

    In 1995 the Department of Education replaced the FACCTS system with a Recfind system. As at January 1998 no records of the subsequent series have been transferred.

More research resourcesMore research resources
Indexes and RegistersIndexes and Registers
Display entries per page
Date Range Series Title Series Number
Controlled SeriesControlled Series
Display entries per page
Date Range Series Title Series Number
1984 - 1995 Central Correspondence Files, Multiple Number System [FACCTS] VPRS 11445
Previous SeriesPrevious Series
Display entries per page
Transfer Date Series Title Series Number
Subsequent SeriesSubsequent Series
Display entries per page
Transfer Date Series Title Series Number
List/s of records in this seriesList/s of records in this series
Display entries per page
Consignment Number Contents Date Range Public Access No. of Units
P0001 ? 1984 - ? 1995 Closed 0
Indexes and RegistersIndexes and Registers
Display entries per page
Date Range Series Title Series Number
More research resourcesMore research resources

More Help
Help On This Page

A series is a group of records which are recorded or maintained by the same agency (or agencies)

Series information helps you to understand the context of records - why, when and by whom they were created.

To locate records use the "Accessing the records" tab.

More about series details pages

   
© Copyright 2005   Government of Victoria   Disclaimer    Accessibility   Privacy   Contact Us