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Series VPRS 14393
General Correspondence Files, Alpha-numeric Series I [Records Not Transferred)
About this Series Related Series Accessing the records in this Series
Date Range: Series 1946 - ? 1994
  Series in Custody -
  Contents -
Public Access: Not Applicable
Location: Other
Format of Records:
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1946 - ? 1995 Trustees, Exhibition Building VA 1070
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1946 - 1996 Trustees, Exhibition Building VA 1070
1996 - cont Council of the Museum of Victoria (from 1997 known as Museums Board of Victoria and from 1998 also known as Museum Victoria) VA 3152
Description of this SeriesDescription of this Series
  • How to use the Records
    Consult the consignment details for this series to identify items of interest. To identify some records that are no longer extant, consult VPRS 14391 Index to General Correspondence Files, Alpha-numeric Series I.

  • Function / Content
    This series appears to have recorded a wide range of the Exhibition Trustees' administrative activity. It comprised inward and outward correspondence and internal memoranda.

  • Recordkeeping System
    Until about 1992, files in the series were registered in accordance with a classification scheme in which each broad function was allocated a number and an alphabetical code. Within each classification the general policy file was identified by the number and alphabetical code, and then action files were numbered sequentially. For example, for the Reports function the policy file was 4/EXORG, the first action file was 4/1/EXORG, the second action file was 4/2/EXORG, and so on. Evidence of the classification scheme is derived from an index dated 21 April 1988. A copy of the index was found with this series in 2003, and was registered as VPRS 14931 Index to General Correspondence Files, Alpha-numeric Series I.

    The classification scheme was revised in about 1992. The alphabetical code was omitted from the revised scheme, and some classifications were renumbered. The contents of some files were put in new covers, which were numbered according to the revised scheme. (The old scheme used file covers headed "The Exhibition Trustees," while the covers used in the revised scheme had the heading "Royal Exhibition Building.") In many cases the papers in the new files retained references to their original file and folio numbers.

    When the series commenced is subject to research. The oldest item of original correspondence on file 1/EXORG was dated 1946. The series appears to have ceased no later than February 1994, with some files being top numbered into a second general correspondence series, VPRS 14395 General Correspondence Files, Alphanumeric Series II. What appears to be a file list dated February 1994 cross-referenced some files in the first series (without alphabetical codes) to file numbers in the second series. The 1994 file llist was registered as VPRS 14394 List of Files, General Correspondence Series, Alpha-numeric Series II.

    In April 1996 responsibility for this series (VPRS 14393) passed to VA 3152 Council of the Museum of Victoria (known as Museums Board of Victoria from 1997; and also known as Museum Victoria from 1998). The Museum removed the contents of some files in this series and in VPRS 14395, particularly those pertaining to Lettings of the Royal Exhibition Building (i.e., organisers of exhibitions held at the Building), and transferred them to a subject based series. Extant time-expired files were destroyed in accordance PROS 96/13 General Disposal Schedule for Common Administrative Records.

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Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
1946 - 1994 Index to General Correspondence Files, Alpha-numeric Series I (Records Not Transferred) VPRS 14391
Controlled SeriesControlled Series
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Date Range Series Title Series Number
Previous SeriesPrevious Series
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Transfer Date Series Title Series Number
Subsequent SeriesSubsequent Series
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Transfer Date Series Title Series Number
List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
1946 - 1994 Index to General Correspondence Files, Alpha-numeric Series I (Records Not Transferred) VPRS 14391
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