Series VPRS 14609
File Subject Index Cards
About this Series Related Series Accessing the records in this Series
Date Range: Series ? 1982 - 1985
  Series in Custody ? 1982 - 1985
  Contents 1982 - 1985
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
? 1982 - 1983 Port Phillip Authority VA 1102
1983 - 1985 Ministry for Planning and Environment VA 1024
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1995 - cont Victorian Coastal Council VA 4249
Description of this SeriesDescription of this Series
  • How to use the Records
    Consult Consignment Details.

  • Function / Content
    This series consists of the subject cards used for the registration of files created initally by the Port Phillip Authority (VA 1102) and subsequently the Ministry for Planning and Environment. Primary headings in this system related to such things as general matters, coastal management, crown land and appeals.

  • Recordkeeping System
    These file registration cards were part of a multiple number system that was in use from ?1982 to 1985. This series was created to register the files created under the multiple number filing system. A card was raised for each secondary heading. All files created under each secondary heading were listed on the one card.

    The information recorded on the cards included:
    - Primary Headings and primary number
    - Secondary Heading and secondary number
    - Tertiary Number, (ie the file number)
    - Date file opened, and
    - File title.

    Tertiary numbers were allocated to new files at the time of registration of the file. The next available number in sequence on a particular card was used as the tertiary number for the newly registered file. The complete file number had three parts derived from the primary and secondary heading numbers with the tertiary number being the third element.

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Consignment Number Contents Date Range Public Access No. of Units
P0001 1982 - 1985 Open 1
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