Series VPRS 14615
Name Index and Locality Index Cards
About this Series Related Series Accessing the records in this Series
Date Range: Series 1982 - 1985
  Series in Custody 1982 - 1985
  Contents 1982 - 1985
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1982 - 1983 Port Phillip Authority VA 1102
1983 - 1985 Ministry for Planning and Environment VA 1024
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1995 - cont Victorian Coastal Council VA 4249
Description of this SeriesDescription of this Series
  • How to use the Records
    Consult Consignment Details.

  • Function / Content
    This series consists of sets of cards used as part of the filing system created by the Port Phillip Authority (VA 1102) and subsequently the Ministry for Planning and Environment. The first set consists of the Name Index cards where cards were ordered by the name of correspondents including individuals, government departments and other organisations. Details given on each card are the date of a piece of correspondence, a summary of its subject and the related file number.

    Another group of cards is the Locality Index ordered by localities where works had been carried out or proposals for works made. Under each locality are listed the proposals and the associated file number.

    In the same box are calendar cards used to record the dates when pieces of correspondence were received with there details. These details were then transferred to the Name and the Locality Indexes. The box also contains some cards from the previous filing system with the old file numbers and the new file numbers as set out in VPRS 14609 File Subject Index Cards.

  • Recordkeeping System
    Name Index Cards are arranged alphabetically by name and Locality Index cards are arranged alphabetically by locality. Major localities (e.g. Mornington) have their own card whilst localities which may have occurred once only are listed on a Miscellaneous card for each letter of the alphabet.

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Consignment Number Contents Date Range Public Access No. of Units
P0001 1982 - 1985 Open 1
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