Series VPRS 16321
Name Index Cards to Secretary's Correspondence, VPRS 421
About this Series Related Series Accessing the records in this Series
Date Range: Series 1963 - 1983
  Series in Custody 1963 - 1983
  Contents 1963 - 1983
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
Circa 1963 - 1983 Victorian Railways (also Victorian Railways Commissioners 1883-1973, Victorian Railways Board 1973-1983) VA 2876
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
2015 - cont Department of Economic Development, Jobs, Transport and Resources VA 5034
Description of this SeriesDescription of this Series
  • How to use the Records
    Refer to the consignment details to retrieve the required unit.

    Once you get the file registration number from this index, refer to VPRS 12605 File Movement and Attachment Books to identify the final location and the disposal of the file.

    Note:
    This series and VPRS 12605 are to be used to retrieve files from VPRS 421 Secretary's Registered Correspondence, Annual Single Number System for the period 1963 to ? 1983.

  • Function / Content
    This series was used to facilitate access to Secretary's Inward Correspondence filed in VPRS 421 Secretary's Inward Registered Correspondence, Annual Single Number System. Details included the registered file number, name of the correspondent/organisation and subject content of the letter.

    When correspondence was received at the Railway Department it was first registered in VPRS 12605 File Movement and Attachment Books, Annual Single Number System and then indexed by name in this series and by subject in VPRS 16322 Subject Index Cards to Secretary's Inward Registered Correspondence Files, Annual Single Number System.

    All correspondence was then filed in registration number order in VPRS 421 Secretary's Inward Registered Correspondence, Annual Single Number System.

    Previous Series:
    Until 1963 details about the inward correspondence received was recorded in Self-Indexing Register of Secretary's General Correspondence, Annual Single Number System, VPRS 12623 under sections identified by names of organisations/individuals or subject areas.

  • Recordkeeping System
    The cards are arranged alphabetically by name of the correspondent/organisation.

    As part of the recordkeeping system VPRS 421 Secretary's correspondence files, VPRS 12605 File Movement and Attachment Books and series of card index including name index VPRS 16321(this series) and subject index (VPRS 16322) were created.

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Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
Controlled SeriesControlled Series
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Date Range Series Title Series Number
1963 - 1983 Secretary's Inward Registered Correspondence, Annual Single Number System VPRS 421
Previous SeriesPrevious Series
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Subsequent SeriesSubsequent Series
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List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 1963 - 1983 Open 4
Indexes and RegistersIndexes and Registers
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