Public Record Office Victoria
 
Series VPRS 16720
Index to Record Plans (Put Away and Current)
About this Series Related Series Accessing the records in this Series
Date Range: Series Circa 1985 - 2001
  Series in Custody Circa 1985 - 2001
  Contents Circa 1837 - 2001
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1985 - 1991 Division of Survey and Mapping (Department of Conservation, Forests and Lands 1983-1985; Department of Property and Services 1985-1991; Ministry of Finance 1991-1991; Department of Finance 1991-1995; Department of Treasury and Finance 1995-1996) VA 3021
1991 - 1995 Department of Finance (previously known as Ministry of Finance 1991-1992) VA 3016
1995 - 1996 Department of Treasury and Finance VA 3745
1996 - 2001 Department of Natural Resources and the Environment VA 3972
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
2002 - cont Department of Sustainability and Environment VA 4554
Description of this SeriesDescription of this Series
  • How to use the Records
    This series can be used to identify plan numbers for Record Plans registered against a particular Parish or Township. Entries are arranged alphabetically by name of Parish or Township. Each line under the Parish or Township heading relates to a plan registered in that particular Parish or Township.

    Note: each index entry can comprise both the last updated Record Plan and references to earlier plan numbers. Therefore, the indexes can be used to trace back the Record Plans to the earliest surveys in each locality, or to work forward through the sequence of updates to the most recent plan.

    If the record plan covers more than one Parish or Township, the plan will only be indexed under one of the localities on the plan. Therefore, it may be necessary to search under a broader range of parish or township names to locate relevant plans.

    Make a list of plan numbers of interest from the index. Search within VPRS 16306 to locate and view plans of interest.

  • Function / Content
    This series comprises a photocopy of the original index to the Parish and Township Record Plans, also known as the Put Away Plans. The copy was created in c. 1985 and subsequently became the primary record to index all new plans created post 1985 until 2001.

    Entries are arranged alphabetically, generally by Parish or Township name, although there are some subject-based headings such as Aboriginal Reserves and Cemeteries.

    Under each locality name (e.g Hawthorn) the following details of plans are provided -
    - a field note reference (year and number - usually expressed as a fraction),
    - Other features shown on the map may also be listed here (e.g. township of Kew)
    - Plan number allocated to the plan. E.g. H17, 'H' being the first letter of Hawthorn. Most plans will be numbered with the plan number beginning with the first letter from the name of the Parish or Township
    - General Crown description of land covered by the plan (i.e., sections/allotments/portions. For example, plan H17 covers town allotments Section 1, allotments 1-8 and Section 4, allotments, 1-13.

    'C' indicates a Compilation plan, ie the plan has been drawn from a compilation of existing plans.
    'S' is found in many entries. This indicates that the plan has resulted from a survey.

    An entry for a Compilation Plan is often accompanied by an entry for the Manuscript version, stored away from regular access. It is believed that the Manuscript versions were not microfilmed and therefore will not be located in VPRS 16931. Compilation plans include the same base information as manuscript plans but the compilation plans were used by the Department as working record plans as details of Crown land dealings were added to them during their working life.

    This series is a copy of the record which is understood to be the master index for all the Record Plans created by the Department and is likely to have been maintained and stored in Melbourne throughout its active life. Other versions of the Index are known to exist and were possibly created for reference in the various District Survey Offices.

    In c.1985 the original Index (VPRS 16719) ) and the Put Away Record Plans (VPRS 16306 p1) were microfilmed. A microfiche copy of each series has been transferred to PROV, see VPRS 16935 and VPRS 16931 respectively.

  • Recordkeeping System
    Entries arranged alphabetically, generally by Parish or Township Name.
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Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
Controlled SeriesControlled Series
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Date Range Series Title Series Number
Circa 1985 - 2001 Record Plans (Put Away and Current) [For P 1 consignment use microfiche copy VPRS 16931] VPRS 16306
Previous SeriesPrevious Series
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Transfer Date Series Title Series Number
0 - Circa 1985 Index to Record Plans (Put Away and Current) [use microfiche copy VPRS 16935] VPRS 16719
Subsequent SeriesSubsequent Series
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List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 Circa 1837 - 2001 Open 5
Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
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