Series VPRS 17075
Register Book of Crown Lease Titles
About this Series Related Series Accessing the records in this Series
Date Range: Series 1862 - cont
  Series in Custody 1885 - 2011
  Contents 1885 - 2011
Public Access: Closed
Location: North Melbourne
Format of Records: Physical
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1862 - 1864 Registrar-General's Department VA 2889
1864 - 1866 Commissioner of Titles Office VA 2926
1866 - 1873 Office of Titles VA 2888
1873 - cont Office of the Registrar-General and the Office of Titles, (known as Land Victoria 2001 to 2014; Land Use Victoria 2014 - ct.) VA 862
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
2002 - cont Department of Sustainability and Environment VA 4554
Description of this SeriesDescription of this Series
  • How to use the Records
    The Volume and Folio (vol/fol) reference number of a property is needed to retrieve a certificate of title.

    Volume and Folio reference number can be obtained from Land Victoria.

    This series of hardcopy titles are closed under s11 of the Public Records Act 1973 for preservation reasons. However, digitised images of the titles will be made available in early 2013 in the PROV Reading Rooms in North Melbourne and Ballarat.

  • Function / Content
    This series was created to register a lease over Crown land, granted after 2 October 1862, into the Torrens system of land registration. Crown Leases were prepared and executed by the Department of Crown Lands and Survey and its successor and sent to the Office of the Registrar of Titles for registration into the Torrens system land Register for the issuing of a land title. Also, each transfer, sub-lease, mortgage or encumbrance of a lease was registered in the Office of the Registrar of Titles.

    All land alienated by the Crown in Victoria after 1862 came under the operation of the Transfer of Land Act that is the Torrens System of Land registration.

    The Registrar of Titles, under the provisions of Section 5 (1) of the Transfer of Land Act (1958), is responsible for registration and management of land titles in Victoria under the Torrens system. A land title is an official record about who owns or leases a piece of land in Victoria. Generally speaking there are two types of land titles under this act in Victoria - Freehold land title and Leasehold land title.

    Crown land is public land that has either been 'reserved' for a specific purpose or is 'unreserved' land that is managed and held in trust by the Government for the benefit of the Victorian community.

    There are two types of leaseholds (or leases for short) over Crown land in the land Register. One type is Crown leases which enables exclusive use of Crown land for a specific term and purpose (this series VPRS 17075). The second type is mining leases, which permits/enables the mining of Crown land, (see VPRS 17028 Register Book of Mining Titles).

    A Crown lease is a written agreement between the Crown and the lessee that allows the use and occupation of the Crown land for a specific purpose. Leasing of Crown land is generally for a fixed period of time, with a set of conditions and a rental payment for the use and occupation of the land. Crown leases are granted land for a number of uses and purposes, the most common for grazing and purchase. Many of the early Crown Leases during the colonisation of Victoria related to Conditional Purchases leases. These leases enabled the lessee to apply for a freehold Crown Grant of the leased land, if and once the set of conditions and payments on the lease were met.

    Leasehold is a lesser interest in land to freehold. Unlike freehold land, the person or legal entity who has a leasehold over crown land never 'owns' the land. If the requirements or conditions that are placed on a leasehold are not met by the lessee, the Crown may take the land back. In most cases the leasehold expires on a certain date.

    The Crown grant, in the form of Crown lease, is registered by the Registrar of Titles. The Crown lease is given a volume and folio number by the Registrar. Registration of a Crown grant takes place when the Registrar notifies the Lands Department of the volume and the folio number of the land Register in which it is entered. The original Crown grant, that is the Crown lease, is filed in the Register Book (this series) and the duplicate is returned to the Lands Department.

    The content of this series includes the original Crown Lease (with plan) which was prepared and executed by the Lands Department.

    The practice of registering a lease over Crown land continues today with a low annual registration rate, compared to the high rate of registration in late 1800's and early 1900's.

  • Recordkeeping System
    Volume and Folio numbers are allocated to land titles when they are registered in the land Register. The numbers appear at the top right hand corner on each title. The numbers describe the physical location of paper titles which are filed in sequential volume/folio order.

    There are gaps in this series. It appears that Crown leases once expired or granted as freehold were destroyed.

    Recordkeeping system is subject to further research. Location of any index created as part of the recordkeeping system is not known.

    All Crown Leases were digitally converted as part of Land Victoria's Title Automation Project (TAP) which was carried out over stages between 1999 and 2002.

    The first stage of the project took 12 months and involved the conversion of the paper titles into digitised images. The digitised images were then used in the second stage of the project to create the computerised titles which is now known as a Folio of the land Register. The third stage of the project was to either create title plans or use registered plans to provide the diagrammatical component of the Folio, where it previously formed part of the paper titles.

    The Titles Automation Project was completed with the introduction of an electronic land Register in 2002. As of 2012, this system operates as the Victorian Online Title System (VOTS). A Folio of the computerised land Register is now the official title to a parcel of land which needs to be searched to obtain current property information.

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Consignment Number Contents Date Range Public Access No. of Units
P0001 1885 - 2011 Closed 692
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