Series VPRS 3184
Applications For Permits
About this Series Related Series Accessing the records in this Series
Date Range: Series By 1959 - 1977
  Series in Custody 1959 - 1977
  Contents 1959 - 1977
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1959 - 1977 Town and Country Planning Board VA 516
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1996 - 2000 Department of Infrastructure VA 3971
2007 - cont Department of Planning and Community Development VA 4838
Description of this SeriesDescription of this Series
  • How to use the Records
    No control records have been located for this series. Individual applications (and permits) may be located as follows:

    Applications made prior to 1969 (units 1 to 19, and unit 210)

    In most cases, individual applications can be identified from information recorded on the consignment details. The exceptions are the Fern Gully Planning Scheme (units 8 to 17) and the Lake Tyers to Cape Howe Coastal Planning Scheme (units 19 and 210). Application numbers only are recorded in these cases. However, consolidated permit files can be found for the Fern Tree Gully Planning Scheme in unit 18.

    Applications made from 1969 (units 44 to 209)

    Application file numbers only are recorded on the consignment details. Researchers will need to determine the likely planning scheme under which an application would have been made and physically examine the relevant units.

    Applications made under Section 25 of the Town and Country Planning Act 1961
    (units 20 to 43)

    Application file numbers only are recorded on the consignment details. Researchers will need to determine the likely planning scheme under which an application would have been made and physically examine the relevant units.

  • Function / Content
    Background

    The series has its origins in the Town and Country Planning Act 1944 and subsequent legislation. The Act introduced statutory planning to Victoria, enabling municipal councils to plan and control development through the establishment of planning schemes, subject to the approval of the responsible minister- initially the minister for Public Works. A Town and Country Planning Board was established to administer the Act, and report upon and provide advice to the minister in regard to the schemes. Control of planning in the period between the commencement of the preparation of a planning scheme and its completion, was provided under the Act through the issuing of an interim development order by the authority responsible for preparing the scheme (the Responsible Authority). Once in place, any land development, building or road construction, was subject to the approval of the Responsible Authority.

    VPRS 3184 Applications for Permits

    In certain cases the minister could direct the Board itself to undertake the preparation of a planning scheme. This could happen, for instance, in the case of areas considered to be of national or state significance, or when a council failed to submit a scheme within 12 months of being directed to by the minister. VPRS 3184 Applications for Permits consists of applications for permits and copies of permits issued in instances where the Town and Country Planning Board was preparing a planning scheme and had issued an interim development order, in other words, where the Board was a Responsible Authority. In such cases, the function of considering applications made under the interim development order, and deciding to issue or not issue a permit, was the responsibility of the Board.

    Applications for permits made under interim development orders were considered in relation to the requirements of, or their compatibility with, the planning scheme envisaged for the area in which the works proposed in the application were to be carried out. Hence, the permits are distinct from those typically issued by local government (building permits, for example). The permit issued by the Town and Country Planning Board did not remove the need for the permit holder to comply with the requirements of any other authority pursuant to any statute of regulation (this was actually included as a condition of the permit). Presumably, if someone intended to build a house, for example, in an area subject to an interim development order, they would require both a permit from the Responsible Authority in relation to the order, and a building permit from the local council.

    The local municipal authority for the area to be covered by the scheme is thought to have been used by the Board as an intermediary, receiving applications in the first instance and referring them to the Board for decision. Communication in many instances was through the Shire Engineer.

    VPRS 3184: Contents

    Specific contents of VPRS 3184 Applications for Permits include:

    * Applications for permits to undertake works;
    * Sketch plans of work to be carried out;
    * Copies of the permit issued under the interim development order, including details of any conditions or qualifications under which the permit was issued ;
    * Copies of refusals to grant a permit;
    * Reports from people such as the Boards Planning Officer, written in regard to applications;
    * Correspondence associated with the application/permit process.

    Applications under Section 25 of the Town and Country Planning Act 1961

    The series also include a number of applications and permits issued under Section 25 of the Town and Country Planning Act 1961. This section dealt with situations where local councils and public authorities affected by an interim development order wished to carry out any works or undertakings which would not be in conformity with the planning scheme envisaged for the area. The section required the council or public authority to notify the Responsible Authority (in this case the Town and Country Planning Board) of its intentions and consult with the authority with the aim of co-ordinating the proposal with the scheme.

  • Recordkeeping System
    Several systems of arrangement are present throughout the series:

    Applications made before 1969 (units 1 to 19, and unit 210)

    Arrangement is by application number. Applications were assigned a simple sequential number more or less in order of receipt. The same number was used for the permit issued in response to the application. Separate number sequences were maintained for each planning scheme. Applications are grouped by planning scheme within VPRS 3184. Note however, that the schemes are not necessarily listed in alphabetical order on the consignment details. Researchers are advised to examine the lists thoroughly.

    Researchers are also advised that some culling of the records occurred prior to their transfer to Public Record Office Victoria (files in units 1 to 19 are annotated culled and listed). Some re-arrangement of the records may also have taken place at this time.

    Applications lodged 1969 and later (units 44 to 209)

    From 1969 individual files were raised for each application. Files were assigned an annual single number. The annual single number served in some instances, but not others, as the permit number. It appears that numbers were assigned sequentially irrespective of planning scheme, in other words, only one number sequence was used to number all files raised by the Board.

    Applications lodged after the introduction of this system (units 44 to 209) are arranged in file number order under the relevant planning scheme. Planning schemes appear on the consignment details in rough alphabetical order by title of the scheme. Once again researchers are advised to examine the consignment details thoroughly.

    Applications made under Section 25 of the Town and Country Planning Act 1961 (units 20 to 43)

    These are located in units 20 to 43. There is a file relating to each application. The files are from the Boards post 1969 annual single number filing system. They are arranged in file number order, irrespective of planning scheme.

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Consignment Number Contents Date Range Public Access No. of Units
P0000 By 1959 - 1977 Open 210
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