Series VPRS 3217
Register of Inward Correspondence, Numerical System, Secretary
About this Series Related Series Accessing the records in this Series
Date Range: Series 1896 - ? 1960
  Series in Custody 1896 - ? 1960
  Contents 1896 - 1960
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1896 - ? 1960 Department of Crown Lands and Survey VA 538
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
2002 - cont Department of Sustainability and Environment VA 4554
Description of this SeriesDescription of this Series
  • How to use the Records
    Consult the Consignment Details for the volume containing the date and / or number range for which information is required.

    Subsequent correspondence numbers given should be followed to find the final number under which correspondence was filed. From c 1915 index cards in VPRS 3218 may be consulted to ascertain these final numbers.

  • Function / Content
    This series consists of the registers of inward correspondence of the Secretary of the Department of Crown Lands and Survey (VA 538). It, with VPRS 620 Register of Inward Correspondence, Lands, succeeded the previous system in VPRS 166 Alphabetical Registers of Inwards Correspondence.

    Correspondence registered in this series was all matters other than those directly to do with the occupation of Crown lands. These included matters related to the administration and staffing of the Department, policy matters, correspondence with other Government officials and agencies and matters relating to finance and to other responsibilities of the Department such as vermin and immigration schemes.

    For each piece of correspondence a number was allocated. Also given were the dates of the entry and of the letter, the name of the correspondent, the address or office of the corespondent, a summary of the subject and how it was dealt with. This usually meant reference to the Secretary. In some cases where the letter had been incorrectly addressed it might mean reference to other officials or branches within the Department of Crown Lands and Survey.

    Also given in the register is the number of any previous piece of correspondence, until c1915 when index cards were introduced for this purpose (see VPRS 3218 Index to Register of Inward Correspoondence, Numerical System, Secretary). These references are a form of top-numbering with the top-numbered correspondence accumulating into a file. The final number of correspondence relating to a matter became the number under which it was finally filed.

  • Recordkeeping System
    Entries are in sequential number order.

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Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
Controlled SeriesControlled Series
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Date Range Series Title Series Number
1896 - ? 1930 General Correspondence Files VPRS 989
1896 - ? 1930 Miscellaneous Correspondence Files VPRS 1016
1896 - ? 1960 Secretary's Correspondence Files, Numerical System VPRS 865
Previous SeriesPrevious Series
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Transfer Date Series Title Series Number
0 - 1896 Alphabetical Registers of Inwards Correspondence (Refer to Microfilm Copy, VPRS 228) VPRS 166
Subsequent SeriesSubsequent Series
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List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0000 1896 - 1960 Open 7
Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
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