Series VPRS 3222
Minutes Of Meetings
About this Series Related Series Accessing the records in this Series
Date Range: Series 1919 - 1984
  Series in Custody 1919 - 1984
  Contents 1919 - 1984
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1919 - 1983 Department of State Forests (Forests Commission) VA 534
1983 - 1984 Department of Conservation, Forests and Lands VA 1034
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
2002 - cont Department of Sustainability and Environment VA 4554
Description of this SeriesDescription of this Series
  • How to use the Records
    Consult the Consignment Details and order in the unit covering the year for which you require information.

    Where an index exits, consult the index for the topic of interest, and turn to the page indicated.

  • Function / Content
    The records in this series consist of minute books of meetings held by the Forests Commission (VA 534) from its beginning on 1 October 1919 until the Commission became part of the new Department of Conservation Forests and Lands (VA 1034) in November 1983. Meetings were held weekly and covered all aspects related to State Forests and forestry policy.

    Topics discussed included employee information, logging and pulping, plant nurseries, vermin destruction, noxious weeds, tourist reserves and recreational usage, fire prevention and supervision, construction and maintenance of railway tracks, tramway routes and roads, and land excision, alienation, selection, and usage.

    The Forests Commission was constituted by the Forests Act 1918 (Vic Act No. 2976). Section 36 of this Act related specifically to the recording of minutes, and stated:

    The Commission shall keep minutes of all its proceedings in such manner and form as the Governor-in-Council from time to time directs and shall at the beginning of each week cause to be submitted to the Minister a copy of all minutes kept during the proceeding week pursuant to this section.

    Unit 65 of the P1 consignment was placed in temporary bindings and covered the interim period between the creation of the new department and operation of the new departmental structures, which came into effect on 1 July 1984. After this time period, the Minutes and Agenda to Meetings (VPRS 13963) were replaced by the monthly Schedule of Decisions (VPRS 13990).

    Units 19 and 20 of the P1 consignment include maps of land locations with sections coloured in certain colours to indicate the section of land referred to. These include land for sale, timber reserves desired for selection, location of roads through state forests, excision from timber reserves, and excision from permanent forest.

    Schedule of Grazing Licences Renewed lists, which provide licence number, licensee, parish, area in acres, and rent per annum of forest land leased out, can be found in volumes 11 - 23, 25 - 26, and 30. Details concerning specific grazing situations occur throughout all volumes.

    Consignment P0 consists of a microfiche copy of P1 units 1 to 59.

  • Recordkeeping System
    Apart from the first and last volumes of the minutes, each volume contains the minutes of the Forests Commission meetings for one calendar year. Agenda items are numbered, and most include a correspondence reference (referred to in VPRS 13963 Agenda of Minutes as the registration number). The last volume of the minutes is unbound, and covers the first six months of 1984.

    Some units were arranged in strict chronological order, whilst others were arranged in reverse chronological order according to meetings. Each meeting was arranged according to Agenda Item number.

    Volumes 1-16, 19, 21, 27-31, 36, and 39 include a subject index to that year's minutes.

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Controlled SeriesControlled Series
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Previous SeriesPrevious Series
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Subsequent SeriesSubsequent Series
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0 - 1984 Schedule of Decisions [of the Forests Commission] VPRS 13990
List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0000 1919 - 1978 Open 8
P0001 1919 - 1984 Open 65
Indexes and RegistersIndexes and Registers
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