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Series VPRS 5357
Land Selection And Correspondence Files
About this Series Related Series Accessing the records in this Series
Date Range: Series ? 1856 - ? 1984
  Series in Custody ? 1856 - ? 1984
  Contents ? 1856 - ? 1984
Public Access: Part Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1856 - 1857 Crown Lands Department VA 2878
1857 - 1983 Department of Crown Lands and Survey VA 538
1983 - 1984 Department of Conservation, Forests and Lands VA 1034
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
2013 - cont Office of the Registrar-General and the Office of Titles, (known as Land Victoria from 2001 to ct.) VA 862
Description of this SeriesDescription of this Series
  • How to use the Records
    ** Researchers please note: a PROV Volunteer project is to reprocess the P0 consignment of this series to permit searching of item details. Commencing in January 2012, itemised units will made searchable as soon as processing of a sequence of units is completed. As of the start of February 2014, 2491 of the 5903 boxes of records have been listed. To locate items of interest, use "Search in a series" and a single word from the name of a person, company or government department. The remainder of these instructions are relevant if an item of interest is not in the item-listed portion of the P0 consignment. **


    Researchers need to have either a specific file number or details of parish/township, allotment and section number to use VPRS 5357 Land Selection Occupation and Correspondence Files.

    If the file number is known consult the Microfiche catalogue to Crown Lands and Survey Files: File Number Order (VPRS 7311) to find the unit containing the file required.

    If the file number is not known consult the Microfiche catalogue to Crown Lands and Survey Files: Parish and Township Order (VPRS 7312). The catalogue is arranged by township and parish. Find the appropriate township or parish then the appropriate allotment and section number. The selection or occupation file number will be recorded on the catalogue along with the VPRS number and unit number.

  • Function / Content
    Series comprises land selection and correspondence files of the Department of Crown Lands and Survey. The land selection files have a file number in the form of a fraction, while the correspondence files have an alphanumeric file number.

    The land selection files document the occupation of Crown Land prior to its alienation. Included in the file is a description of the land; Parish and allotment number, section number and area; the details of the leases; name of lessee, date of lease and section of Land Act, and other matters that refer to the land such as correspondence or surveyors reports. In most cases the file cover will be the Crown Grant, showing the details of alienation from the Crown: name of grantee, date of grant and details of the land.

    The correspondence files contain correspondence from both and public sources. They concern any matters that relate to the administration of the land or the administration of the department. In some cases alienation of land may have occurred and grant facings are attached to the file.

    VPRS 5357 Land Selection Occupation and Correspondence Files is a mixture of selection, correspondence and occupation files. It seems to be an accumulation of land selection, occupation and correspondence files that were not included in VPRS 439, 624, 625, 626, 627, 629, 831, 832, 833, 853 & 835.

    Selection Files

    Selection files are files of leases or licences that terminated in the issue of a Crown Grant to the occupants. They document the occupation of the land prior to its alienation from the Crown. For example, details of leases and licences, selection number, name of lessee, surveyors reports and correspondence. All selection files end with a Deed of Grant.

    Correspondence Files

    The correspondence files concern matters that relate to the administration of the land. Correspondence can be from both and public sources. In cases where the land has been alienated the grant facing is attached to the correspondence file.

    Occupation files

    Occupation files can be divided into two file types. Temporary occupancies - annually renewable tenure with no right to purchase and long term occupancies that were guaranteed long term tenure without the right to freehold. The contents of occupation files are similar to selection files, however they do not end with a Deed of Grant.

  • Recordkeeping System
    VPRS 5357 Land Selection Occupation and Correspondence Files is loosely arranged by land district. Within districts the files are arranged by the section of the Land Act under which the land was selected, or by the correspondence registration system in which they were registered. Each box may contain selection files, correspondence files, occupation files or a combination of all. Each box does not always contain files exclusively from one district. Usually if this is the case, files from other districts are included because the land has been selected under the same section of a Land Act.

    Selection and occupation files often concern many different sections of various Land Acts. Selection files are arranged by the section of the Act under which the land was alienated. This does not necessarily mean that the land was leased or licensed under this section from the initial selection. Occupation files were often established and maintained under many sections of the Acts as the licence or lease was renewed or transferred. These files can be arranged by correspondence number or occupation number. Occupation files were often given a correspondence file number also as the arrangement of occupation files was constantly changing with this change in conditions of occupation of the land.

    There are twelve previous PRO series that have been incorporated into VPRS 5357 Land Selection Occupation and Correspondence Files; these are VPRS 1690, 1691, 1692, 1693, 10755, 10756, 10757, 10758, 10759, 10760, 10761 and 10763. They are still listed in the List of Holdings as separate series.

    Selection Files

    Selection file numbers are fractional numbers, the denominator being the section of the Land Act under which the land was selected and the numerator being the successive number in its class. File numbers can be repeated across districts and it is the district name along with the file number that is the unique identifier. Selection file numbers can be obtained from parish plans. A parish plan shows each allotment for the parish. The plans record the name of the grantee, date of grant, the area and the allotment number.

    Correspondence Files

    Correspondence files are controlled by several different record keeping systems. The file references comprise two different components, a category and a serial. The serial is the consecutive number of the file in that category. Types of file categories are; Year, for example 48/112 means that the file was the 112th file received and registered in 1848. Year and book, for example 60/A denotes the correspondence file was registered in book A for the year 1860. Alphabetical, correspondence registered according to the surname of the sender, this system was used in the years 1876-1896.

    Post 1896 general correspondence was registered according to the Land District or region to which it was referring. For example, according to the Lands Manual, HO stood for the Eastern Region. Correspondence was also registered according to the file content, for example C indicated that the file related to Crown Lands Reserves. An index to these can be found in the Lands Manual located in the PROV search room.

    Correspondence for the years 1856-76 is controlled by Registers of Inward Correspondence (VPRS 70). Registers of Inward Correspondence (VPRS 166) is the controlling series for correspondence in the years 1876-96 and for the years 1927-33, correspondence is controlled by Register of Correspondence (VPRS 3684).

    Occupation Files

    Occupation file numbers have the same format as selection file numbers but they were not recorded on parish plans, only on working plans. Working plans were administered by regional offices, they record details of all occupation files (other than selection files) including early Crown reserves and other administrative details. Many of these working plans were destroyed, damaged or mislaid due to the lack of importance placed upon them by the Department. Without these plans an index has been lost to many occupation files.

    Occupation files were also often arranged by a correspondence file number as the sections of the Act under which the land was occupied often changed as did the occupiers of the land.

More research resourcesMore research resources
    PROVguide055 Land Records
Indexes and RegistersIndexes and Registers
Displaying 1 to 20 of 26  Go To First Page Of List Go To Previous Page Of List of 2 Go To Next Page Of List Go To Last Page Of List 
Display entries per page
Date Range Series Title Series Number
? 1943 - 1978 Inward Correspondence Cards, 'W' Series VPRS 14310
1856 - 1984 Manuscript Parish Plans (Microfiche Reference Copy of VPRS 8286) VPRS 8287
1874 - ? 1875 Register of Inward Correspondence, Beechworth Land District VPRS 14273
1874 - 1876 Register of Inward Correspondence, Occupation Branch VPRS 621
1874 - 1876 Register of Inward Correspondence, Melbourne Land District VPRS 14271
1874 - 1876 Register of Inward Correspondence, Echuca Land District VPRS 14274
1875 - 1878 Register of Inward Correspondence, Kerang Land District VPRS 14276
1875 - 1912 Register of Applications, Benalla, Sections 19 and 20 Land Act 1869 (Benalla District Survey Office)[1874-1885], Sections 45,46,47,48,55,56 Land Act 1869 (Occupation Branch) [1875- VPRS 12094
1876 - 1878 Register of Inward Correspondence, Echuca Land District VPRS 14275
1876 - 1896 Alphabetical Registers of Inwards Correspondence (Refer to Microfilm Copy, VPRS 228) VPRS 166
1876 - 1903 Register of Inward Correspondence, Melbourne Land District VPRS 3432
1878 - 1881 Register of Inward Correspondence, Echuca and Kerang Land Districts VPRS 14277
1881 - 1896 Register of Inward Correspondence, Echuca, Kerang, Beechworth and Omeo Land Districts VPRS 14278
1893 - 1896 Register of Inwards Correspondence, Settlement on Lands Act 1893 (Alphabetical) VPRS 14104
1896 - 1908 Register of Inward Correspondence, Lands VPRS 620
1896 - 1919 Register of Inwards Correspondence, Settlement on Lands Act 1893 and Land Act 1898, Numerical System VPRS 14105
1896 - 1926 Register of Inward Correspondence, 'H' Series VPRS 14306
1896 - 1940 Register of Inward Correspondence, 'T' Series VPRS 14308
1896 - 1956 Register of Inward Correspondence, Mallee Division VPRS 14320
1900 - ? 1945 Register of Inward Correspondence, 'W' Series VPRS 14309
Controlled SeriesControlled Series
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Previous SeriesPrevious Series
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Subsequent SeriesSubsequent Series
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List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0000 ? 1856 - ? 1984 Part Open 5903
Indexes and RegistersIndexes and Registers
Displaying 1 to 20 of 26  Go To First Page Of List Go To Previous Page Of List of 2 Go To Next Page Of List Go To Last Page Of List 
Display entries per page
Date Range Series Title Series Number
? 1943 - 1978 Inward Correspondence Cards, 'W' Series VPRS 14310
1856 - 1984 Manuscript Parish Plans (Microfiche Reference Copy of VPRS 8286) VPRS 8287
1874 - ? 1875 Register of Inward Correspondence, Beechworth Land District VPRS 14273
1874 - 1876 Register of Inward Correspondence, Occupation Branch VPRS 621
1874 - 1876 Register of Inward Correspondence, Melbourne Land District VPRS 14271
1874 - 1876 Register of Inward Correspondence, Echuca Land District VPRS 14274
1875 - 1878 Register of Inward Correspondence, Kerang Land District VPRS 14276
1875 - 1912 Register of Applications, Benalla, Sections 19 and 20 Land Act 1869 (Benalla District Survey Office)[1874-1885], Sections 45,46,47,48,55,56 Land Act 1869 (Occupation Branch) [1875- VPRS 12094
1876 - 1878 Register of Inward Correspondence, Echuca Land District VPRS 14275
1876 - 1896 Alphabetical Registers of Inwards Correspondence (Refer to Microfilm Copy, VPRS 228) VPRS 166
1876 - 1903 Register of Inward Correspondence, Melbourne Land District VPRS 3432
1878 - 1881 Register of Inward Correspondence, Echuca and Kerang Land Districts VPRS 14277
1881 - 1896 Register of Inward Correspondence, Echuca, Kerang, Beechworth and Omeo Land Districts VPRS 14278
1893 - 1896 Register of Inwards Correspondence, Settlement on Lands Act 1893 (Alphabetical) VPRS 14104
1896 - 1908 Register of Inward Correspondence, Lands VPRS 620
1896 - 1919 Register of Inwards Correspondence, Settlement on Lands Act 1893 and Land Act 1898, Numerical System VPRS 14105
1896 - 1926 Register of Inward Correspondence, 'H' Series VPRS 14306
1896 - 1940 Register of Inward Correspondence, 'T' Series VPRS 14308
1896 - 1956 Register of Inward Correspondence, Mallee Division VPRS 14320
1900 - ? 1945 Register of Inward Correspondence, 'W' Series VPRS 14309
More research resourcesMore research resources
    PROVguide055 Land Records

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