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Series VPRS 5522
Index to Inward Registered Correspondence [Refer to Microfilm Copy, VPRS 226]
About this Series Related Series Accessing the records in this Series
Date Range: Series 1856 - 1876
  Series in Custody 1856 - 1876
  Contents 1856 - 1876
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1856 - 1857 Crown Lands Department VA 2878
1857 - 1876 Department of Crown Lands and Survey VA 538
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1992 - 1996 Department of Conservation and Natural Resources VA 3097
1996 - 2002 Department of Natural Resources and the Environment VA 3972
2002 - cont Department of Sustainability and Environment VA 4554
Description of this SeriesDescription of this Series
  • How to use the Records
    This series has been microfilmed because of its fragile state. Please use the microfilm copy, VPRS 226, available in the microfilm cabinets at the Laverton Search Room.

    How to Use this Series

    Researchers with a specific subject or searching for correspondence from a particular official or person should first consult the index for the appropriate year to identify the volume and page number where the correspondence was registered. Letters from " persons" ie. members of the public were indexed alphabetically by surname and were grouped together at the end of the appropriate alphabetic section within the index. Letters from rural officials will be listed under the name of the locality. Letters from other government officials will be listed under the name of the department or the position ie. Auditor General or Penal and Goals. Remember that the subject classifications used reflect 19th century ideas, values and attitudes and will not necessarily be analogous with current terminology.

    Having identified a relevant entry in the index note the volume and page number given eg. S 241. Refer to the Registers of Inward Correspondence, VPRS 70, which are available on microfilm (see VPRS 227 in the Laverton Search Room). The reference S 241 would refer to register S, page 241 in which the correspondence was registered.

    Once the entry for that letter has been located in the register the final filing location (and therefore the registration number to search for in the Microfiche Catalogue or Records Description Lists of the various correspondence series controlled by these registers) should be identified by tracing any links to subsequent correspondence usually marked in the second left hand column or the far right hand column of the registers.

    It is important to follow the chain of correspondence till no higher registration number is listed against the entry as correspondence was filed under its final or last registration number. While the chain of correspondence is being traced through the registers keep a note of all the registration numbers of the correspondence in that chain because over time many files which were attached together have become separated and may now be listed under any one of the registration numbers within a chain.

    Correspondence indexed in these volumes

    Correspondence registered in this registry system may be located in any one of the following series. After using the associated registers (VPRS 70) researchers should check each series for the correspondence they have identified in the order listed below :

    VPRS 44 Inward Registered and Unregistered Correspondence

    Once you have identified the chain of correspondence registration numbers as explained above use VPRS 8670/P1 Microfiche Catalogue to Crown Lands and Survey Files in VPRS 44 to access correspondence in this series. Refer to the series description for VPRS 8670 for information regarding the use of this catalogue.

    VPRS 5357 Land Selection and Correspondence Files

    VPRS 242 Crown Reserves Correspondence Files

    Once you have identified the chain of correspondence registration numbers as explained above use VPRS 7311 Microfiche Catalogue to Crown Land and Survey Files to access correspondence in these series. Refer to the series description for VPRS 7311 for information regarding the use of this catalogue.

    VPRS 989 General Correspondence Files

    VPRS 1258 Inward Correspondence (to the Surveyor-General)

    VPRS 1261 Inward Correspondence

    Use the appropriate Records Descriptions Lists to access correspondence in these series.

    Function/Contents

    This series consists of an alphabetical index to inward registered correspondence received by the Department of Crown Lands and Survey. For more detailed information regarding the registry system these indexes are part of refer to the series description for VPRS 70 Registers of Inward Correspondence.

    Entries within the index note the name of the sender, a short summary of the letter and the volume and page number in which details regarding that letter can be located in VPRS 70 Registers of Inward Correspondence. The reference S 241 would refer to register S, page 241 in which the correspondence was registered. The exception is the index for the year 1856 in which the registration number for the letter is also noted.

    System of Arrangement/Control

    One volume was used per year [note: the index for the year 1857 is not extant].

    Entries within the volumes are arranged alphabetically by name of sender or subject. Letters from " persons" ie. members of the public were indexed alphabetically by surname and were grouped together at the start or end of the appropriate alphabetic section within the index. Letters from rural officials will be listed under the name of the locality. Letters from other government officials will be listed under the name of the department or the position ie. Chief Secretary.

    A letter may be indexed under both the surname of the sender and the subject matter of the letter. (eg. an application to take up land under pre-emptive right may could be indexed under the applicant's surname and the subject "Pre-emptive Sections".

    Subsequent Series

    After 1876 the function of indexing correspondence by name and subject was incorporated into alphabetical self-indexing registers, see VPRS 166.

    The first transfer of this series was 83/077 when the volume for the year 1858 was accessioned. Subsequently 19 other volumes were accessioned in 1984 and incorrectly serialised as VPRS 164. VPRS 164 has now been cancelled and the 19 volumes correctly intersorted into VPRS 5522.

  • Function / Content


  • Recordkeeping System


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Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
Controlled SeriesControlled Series
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Date Range Series Title Series Number
1856 - 1876 Inward Registered and Unregistered Correspondence VPRS 44
Previous SeriesPrevious Series
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Transfer Date Series Title Series Number
Subsequent SeriesSubsequent Series
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Transfer Date Series Title Series Number
- 1876 Alphabetical Registers of Inwards Correspondence (Refer to Microfilm Copy, VPRS 228) VPRS 166
List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 1856 - 1876 Open 20
Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
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