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Series VPRS 6348
General Correspondence Files
About this Series Related Series Accessing the records in this Series
Date Range: Series By 1963 - ? 1984
  Series in Custody 1963 - ? 1984
  Contents 1928 - 1985
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1964 - 1984 Department of Labour and Industry VA 1027
1981 - 1982 Ministry of Employment and Training VA 704
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1996 - 1999 Department of State Development II VA 3973
1997 - cont Department of Education VA 3098
Description of this SeriesDescription of this Series
  • How to use the Records
    The original control records (eg Indexes and Registers) to this series have not been located as at March 2000.

    Researchers wishing to retrieve a file from the P consignment need to know the file number as the Records Description List only includes the file numbers.

    To retrieve a file from the other consignments researchers should consult the Records Description Lists which provide file titles and file numbers.

  • Function / Content
    This series consists of the general correspondence files of the Department of Labour and Industry (VA 1027) created during the period 1964 to 1984 and added to by successor agencies. The Central Registry held most of the correspondence relating to the principal functions of the Department. These included the regulation of workplace health and safety in accordance with the provisions of the Labour and Industry Act, the Industrial Safety, Health and Welfare Act and legislation governing the use of boilers and pressure vessels, scaffolding and lifts and cranes. The Department was also responsible for industrial relations and the regulation of retail trading hours.

    In the early 1980s responsibility for many of the Departments major functions was dispersed and the relevant records from VPRS 6348 were transferred to the inheriting Departments.

    In 1983 responsibility for industrial relations was transferred to the Ministry of Industrial Affairs (VA 1059). Files considered inactive were transferred to the Public Record Office by the Industrial Relations Commission (VA 1009) and registered as VPRS 5464 Departmental Files: Conciliation and Arbitration Boards.

    In 1980 responsibility for Industrial and Apprenticeship training was transferred to the Ministry of Employment and Training (VA 704) and that department inherited the relevant files. Some policy files were top numbered into the correspondence system of the Ministry and other current files were retained by them. The remaining files were appraised and the permanent records were transferred to archival custody and registered as VPRS 6348/P. This consignment consists of correspondence files relating to the Industrial Safety, Health and Welfare Act and Regulations, correspondence files relating to the Victorian Industrial Safety Council and a 10% sample of remaining (non-policy) Technical Services, Inspection Services and Employment Training files.

    In 1995 the P1 consignment of this series was transferred to archival custody by the Department of Business and Employment (VA 3096).

    This consignment includes policy files and files relating to after hours trading, wages and conditions and exemptions and breaches of the Labour and Industry Act.

    The P2 consignment was transferred from the Department of Treasury and Finance (VA 3745) in 1996. These files primarily document the administration of the Workers Compensation and Motor Accidents Acts.

    The P3 consignment was transferred from the Department of Education II (VA 3098) in 1997. These files record the administration of apprenticeship and industrial training. The files were inherited by VA 704 Ministry of Employment and Training which continued to add to extant files until 1985. However the Ministry created a new recordkeeping system for files raised from 1982. See VPRS 11383 General Subject Correspondence Files, Annual Single Number System.

    The P5 consignment consists largely of files relating the Department's regulatory role under the Trade Practices Act 1974, Consumer Protection Act 1972 and other Acts, and includes records on its responses to complaints and research into proposed legislation.

  • Recordkeeping System
    The files were arranged in annual single number order, ie. files were allocated a number from 1 to infinity, regardless of category/subject and this number was prefixed by the year of creation. The file number reverts to 1 at the beginning of each calendar year. File numbers were presumably allocated from a file register which could not be located at the time of transfer of the P1 consignment.

    The 1984 Freedom of Information Part II statement for the Department of Labour and Industry reported that current files were indexed under keywords derived either from the subject content of the files or from terms used in the file titles. By 1984 the keyword index had been computerised and was searched by reference to computer output microfiche. Non-current files were retrieved by reference to earlier card indexes. The Department had created a subject index, nominal index and an index to files relating to after hours trading breaches.

    None of these could be located at the time of transfer of the records to the PROV.
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Indexes and RegistersIndexes and Registers
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Controlled SeriesControlled Series
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Date Range Series Title Series Number
Previous SeriesPrevious Series
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Transfer Date Series Title Series Number
Subsequent SeriesSubsequent Series
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Transfer Date Series Title Series Number
- 1982 General Subject Correspondence Files, Annual Single Number System VPRS 11383
1982 - 1984 General Correspondence Files, Annual Single Number System VPRS 10982
List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0000 1967 - 1984 Open 26
P0001 1964 - 1984 Open 296
P0002 1978 - 1984 Open 19
P0003 1963 - 1979 Open 9
P0004 1928 - 1985 Open 13
P0005 Circa 1964 - Circa 1981 Open 8
Indexes and RegistersIndexes and Registers
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