Public Record Office Victoria
 
Series VPRS 7965
Outward Correspondence Name Index Cards
About this Series Related Series Accessing the records in this Series
Date Range: Series 1944 - 1981
  Series in Custody 1944 - 1981
  Contents 1944 - 1981
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1944 - 1978 Melbourne Harbor Trust Commissioners VA 2799
1978 - 1981 Port of Melbourne Authority VA 1426
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1978 - 1995 Port of Melbourne Authority VA 1426
2003 - cont Port of Melbourne Corporation VA 4028
Description of this SeriesDescription of this Series
  • How to use the Records
    System of Arrangement/Control

    Series: Set 1 : Alphabetical by name of person/organization to whom correspondence was sent

    Set 2 : Separate sequences for State Schools/High Schools/Technical Schools

    Contents in Custody: Entries made in chronological order by date of reply

    Range of Control Symbols

    Series: Set 1 - A to Z

    This series consists of an alphabetical index to correspondence sent by the Melbourne Harbor Trust Commissioners (later known as the Port of Melbourne Authority) between 1 July 1944 and the end of 1981. Entries in the index are made according to the name of title of the person/organization to whom the correspondence was sent. Prior to the establishment of this index, each letter book had its own name - index located at either the front or the back of the book. VPRS 7964 Outward Letter Books.

    The name and address of the recipient appear at the top of each card and entries follow in chronological order. Details for each entry include:

    - date of reply
    - letter number
    - index number.

    Although the letter copies were filed in roughly chronological order and each copy was given a Letter Number, the prime means of retrieval is by the sequential index number allocated to each letter copy. The range of index numbers appears on the spine of each Letter Book between 1944 and 1981. This series therefore controls VPRS 7964 Outward Letter Books.

    The index cards in this series also follow a numerical tab system. As with the Inward Correspondence Name Index Cards (VPRS 7974), most cards are numbered `1', however, where more than one card has been used for a particular person or organization the cards have been numbered sequentially.

    While most cards were kept in a single alphabetical sequence, cards relating to State, High and Technical Schools were kept in separate alphabetical sequences. A similar practice is evident with the inward correspondence name index cards.

    Form the beginning of 1982 a new correspondence filing system was introduced and this name index ceased to be used. henceforth, the name index systems for both outward and inward correspondence was integrated, and entries on the cards only became distinguished by the use of different colour inks. These cards form a subsequent series which, at 1989, has been retained by the Port of Melbourne Authority.


    Preservation Statement

    The index cards within this series are generally in a good condition. For their continued preservation it is requested that they be handled with the usual care shown to archival materials.

  • Function / Content


  • Recordkeeping System
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Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
Controlled SeriesControlled Series
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Date Range Series Title Series Number
1944 - 1981 Outward Letter Books VPRS 7964
1960 - 1981 Outward Letter Books: Mallesons Letters VPRS 8196
Previous SeriesPrevious Series
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Transfer Date Series Title Series Number
- 1944 Outward Letter Books VPRS 7964
Subsequent SeriesSubsequent Series
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Transfer Date Series Title Series Number
List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 1944 - 1981 Open 19
Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
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