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Series VPRS
7965
Outward Correspondence Name Index Cards
About this Series
Related Series
Accessing the records in this Series
Date Range:
Series
1944 - 1981
Series in Custody
1944 - 1981
Contents
1944 - 1981
Public Access:
Open
Location:
North Melbourne
Format of Records:
Physical
Agency which created this Series
Agency which created this Series
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Date Range
Agency Title
Agency Number
1944 - 1978
Melbourne Harbor Trust Commissioners
VA 2799
1978 - 1981
Port of Melbourne Authority
VA 1426
Agency currently responsible for this Series
Agency currently responsible for this Series
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Date Range
Agency Title
Agency Number
1978 - 1995
Port of Melbourne Authority
VA 1426
2003 - cont
Port of Melbourne Corporation
VA 4028
Description of this Series
Description of this Series
How to use the Records
System of Arrangement/Control
Series: Set 1 : Alphabetical by name of person/organization to whom correspondence was sent
Set 2 : Separate sequences for State Schools/High Schools/Technical Schools
Contents in Custody: Entries made in chronological order by date of reply
Range of Control Symbols
Series: Set 1 - A to Z
This series consists of an alphabetical index to correspondence sent by the Melbourne Harbor Trust Commissioners (later known as the Port of Melbourne Authority) between 1 July 1944 and the end of 1981. Entries in the index are made according to the name of title of the person/organization to whom the correspondence was sent. Prior to the establishment of this index, each letter book had its own name - index located at either the front or the back of the book. VPRS 7964 Outward Letter Books.
The name and address of the recipient appear at the top of each card and entries follow in chronological order. Details for each entry include:
- date of reply
- letter number
- index number.
Although the letter copies were filed in roughly chronological order and each copy was given a Letter Number, the prime means of retrieval is by the sequential index number allocated to each letter copy. The range of index numbers appears on the spine of each Letter Book between 1944 and 1981. This series therefore controls VPRS 7964 Outward Letter Books.
The index cards in this series also follow a numerical tab system. As with the Inward Correspondence Name Index Cards (VPRS 7974), most cards are numbered `1', however, where more than one card has been used for a particular person or organization the cards have been numbered sequentially.
While most cards were kept in a single alphabetical sequence, cards relating to State, High and Technical Schools were kept in separate alphabetical sequences. A similar practice is evident with the inward correspondence name index cards.
Form the beginning of 1982 a new correspondence filing system was introduced and this name index ceased to be used. henceforth, the name index systems for both outward and inward correspondence was integrated, and entries on the cards only became distinguished by the use of different colour inks. These cards form a subsequent series which, at 1989, has been retained by the Port of Melbourne Authority.
Preservation Statement
The index cards within this series are generally in a good condition. For their continued preservation it is requested that they be handled with the usual care shown to archival materials.
Function / Content
Recordkeeping System
More research resources
More research resources
Indexes and Registers
Indexes and Registers
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Date Range
Series Title
Series Number
Controlled Series
Controlled Series
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Date Range
Series Title
Series Number
1944 - 1981
Outward Letter Books
VPRS 7964
1960 - 1981
Outward Letter Books: Mallesons Letters
VPRS 8196
Previous Series
Previous Series
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Transfer Date
Series Title
Series Number
- 1944
Outward Letter Books
VPRS 7964
Subsequent Series
Subsequent Series
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Transfer Date
Series Title
Series Number
List/s of records in this series
List/s of records in this series
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Consignment Number
Contents Date Range
Public Access
No. of Units
P0001
1944 - 1981
Open
19
Indexes and Registers
Indexes and Registers
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Date Range
Series Title
Series Number
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