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Series VPRS 7973
Inward Correspondence Registration Cards
About this Series Related Series Accessing the records in this Series
Date Range: Series 1913 - 1981
  Series in Custody 1913 - 1981
  Contents 1913 - 1982
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1913 - 1978 Melbourne Harbor Trust Commissioners VA 2799
1978 - 1981 Port of Melbourne Authority VA 1426
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1978 - 1995 Port of Melbourne Authority VA 1426
2003 - cont Port of Melbourne Corporation VA 4028
Description of this SeriesDescription of this Series
  • How to use the Records
    Order and view units which correspond with time periods or regration number sequences of interest.

  • Function / Content
    This series consists of inward correspondence registration cards which formed part of a general subject correspondence filing system maintained by the Melbourne Harbor Trust Commissioners (from 1978 known as the Port of Melbourne Authority) between 1913 and 1981. It appears to have commenced on 5 February 1913 in conjunction with a major reconstitution of the Melbourne Harbor Trust Commissioners, which included the appointment of a full-time Chairman. The cards are a subsequent series to VPRS 7967 Inward Correspondence Registers, although the registers continued to be used until 10 March 1913 and hence overlap the beginning of this series.

    The registration cards in this series control VPRS 7972 General Subject Correspondence Files : Alphabetical. With 10 entries per card, the information provided for each entry initially included:

    registration no.
    date (of letter)
    from whom letter was received
    subject (of letter)
    subject title under which letter has been filed
    date filed.

    A tab at the top of each card records the last registration number entered on the card.

  • Recordkeeping System
    Series : cards are arranged in numerical order according to registration number

    Contents in Custody : entries were made on the cards in chronological order by date of receipt of letter


    In September 1927 an extra column was added to the cards in which could be recorded the initials of the person/section to whom the correspondence had been referred. This had previously been noted informally in the date column. In June 1961 a larger format card was introduced to provide space for recording a number of referrals. No changes were made, however, to the information required on the card.

    This series provides one point of access to the general subject correspondence files. Correspondence on the files can also be accessed via VPRS 7974 Inward Correspondence Name Index Cards, which allows for alphabetical retrieval of letters by the name or title of the correspondent. The internal reports placed on the files can be accessed via a separate controlling series: VPRS 7975 Internal Report Registers.

    Subsequent Series

    In January 1982 an alpha-prefixed multiple number classification filing system was introduced. At this time a new sequence of registration numbers was commenced beginning with number 1. Only 30 letters were registered under this new sequence. Thereafter, the allocation of registration numbers reverted to the numerical sequence which had been in use, for registering inward correspondence, however, from this time the format of the cards changed and they began to be used to register both inward and outward correspondence in a single numerical sequence. This subsequent series has, at 2012, been retained by the Port of Melbourne Authority.
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Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
Controlled SeriesControlled Series
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Date Range Series Title Series Number
1913 - 1981 General Subject Correspondence Files: Alphabetical VPRS 7972
Previous SeriesPrevious Series
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Transfer Date Series Title Series Number
- 1913 Inward Correspondence Registers VPRS 7967
Subsequent SeriesSubsequent Series
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Transfer Date Series Title Series Number
List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 1913 - 1972 Open 56
P0002 1972 - 1982 Open 11
Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
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