Series VPRS 7976
Orders-in-Council
About this Series Related Series Accessing the records in this Series
Date Range: Series ? 1856 - cont
  Series in Custody 1856 - 1990
  Contents 1856 - 1990
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1856 - 1983 Department of the Treasurer (also known as Treasury and Treasurer's Office) VA 865
1984 - 1990 Department of Management and Budget VA 1022
1990 - 1995 Department of the Treasury VA 3007
1995 - cont Department of Treasury and Finance VA 3745
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1995 - cont Department of Treasury and Finance VA 3745
Description of this SeriesDescription of this Series
  • How to use the Records
    Refer to the consignment details to identify the unit containing Orders-in-Council for the required period.

  • Function / Content
    Orders-in-Council can cover any subject. They are used to get the Governors signature on anything that needs it. Matters needing the Governors signature include Regulations and, where required by an Act, Board appointments and resignations, proclamations, government guarantees, etc. Orders-in-Council are used by the whole of Government.

    Treasurys Cabinet and Parliamentary Liaison Section receives a request for an Order-in-Council. This comprises a draft Order and supporting documentation. The supporting documentation is in the form of a Parliamentary Counsels memorandum for Regulations, and an Explanatory Memorandum for anything else. Resignations will include a letter of resignation addressed to the Governor.

    The Section prepares an Agenda Sheet for the signature of the Secretary to the Department of the Treasury. The Agenda Sheet comprises a list of Orders, by title, of all Orders being forwarded on one occasion.

    All the above papers are forwarded to the department of Premier and Cabinet as happens throughout government. A copy is kept at Treasury. The copies are destroyed after a few years. DPC keeps the Agenda Sheet.

    After approval by the Governor the Orders are returned to the Section. The Section makes a copy of the signed Order and the supporting papers, and forwards the copies to the author. The originals are kept together in a lever-arch folder.

    This series comprises bound and unbound orders submitted by the Treasury to the Executive Council (also constituted as the Governor-in-Council) for the Governors approval. These orders span the full range of Treasury functions and responsibilities including schedules of (staff) appointments, proclamation of relevant Acts/regulations and finance, expenditure and appropriation approvals.

    The Orders kept by Treasury relate only to functions administered by Treasury.

  • Recordkeeping System
    Each order is dated and marked with the date of approval and the signatures of the Governor and the Clerk of the Executive Council. Some items (usually staff approvals) also contain registration numbers indicating that it was originally registered as part of the central Treasury correspondence filing system (VPRS 1207).

    Individual orders are bound within these volumes in chronological order by the date of meeting. Each one is numbered sequentially within the volume. Most volumes also contain a subject index inside the front or back cover referring users to the order number order.

    Each volume spans the period of time indicated on the spine. More than one volume was usually created per year from 1892.

    Orders for the period 1976 to 1989 (see the P1 consignment) were not bound in volumes. The orders for that period were arranged in the same manner as those that had been bound except that they comprise loose sheets collected into bundles rather than volumes. Indexes to the bundles typed or printed on loose sheets of paper were included in each bundle.

    Since January 1994 Treasury has numbered its Orders.

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List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0000 1856 - 1975 Open 208
P0001 1976 - 1990 Open 29
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