Series VPRS 8190
Registration Cards for the General Correspondence Files (Port and Harbours Branch) : Annual Single Number
About this Series Related Series Accessing the records in this Series
Date Range: Series By 1945 - ? 1963
  Series in Custody 1945 - 1963
  Contents 1945 - 1963
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1945 - 1963 Public Works Department (previously the Department of the Commissioner of Public Works) VA 669
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1986 - 1995 Port of Melbourne Authority VA 1426
2003 - cont Port of Melbourne Corporation VA 4028
Description of this SeriesDescription of this Series
  • How to use the Records
    How to Use this Series

    The cards in this series provide access to correspondence files in VPRS 8191 for the period 1945 - 1963.

    Researchers should scan the registration cards, which are in file number order, and which provide the subject title and file registration number. However, not all cards' corresponding files are extant.

    Function/Contents

    This series consists of combined file registration and movement cards which were part of an annual single number filing system created within the General Correspondence Branch of the Public Works Department but maintained by the Ports and Harbours Branch of that Department. The series controls VPRS 8191. Although the files extant date from 1941 to 1963 the cards extant only date from 1945 to 1963 and, like the files, predominantly cover the period between 1959 and 1963.

    On the facing side the cards records: the file number; the location (if appropriate; the subject or title of the file; the origin (ie previous file numbers if top numbered); and the letter of the alphabet under which the file had been indexed (see VPRS 8189 for the subsequent various series indexes). The reverse side of the card recorded the file movements.

    Circa 1963/1964 the annual single number filing system was superseded by a sequential number filing system and hence the subsequent series is VPRS 8194.

    System of Arrangement/Control

    The cards are arranged in numerical order by file number. Under an annual single number filing system file number are allocated sequentially from No. 1 at the beginning of each year. The range of control symbols is 1945/46 to 63/1079. As it is evident that the cards were removed from a larger filing system operating within the Public Works Department, the sequence of cards extant is therefore not complete.

  • Function / Content


  • Recordkeeping System


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Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
Controlled SeriesControlled Series
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Date Range Series Title Series Number
1945 - 1963 General Correspondence Files, Annual Single Number System, Ports and Harbours Branch VPRS 8191
Previous SeriesPrevious Series
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Transfer Date Series Title Series Number
Subsequent SeriesSubsequent Series
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Transfer Date Series Title Series Number
- 1963 Registration Cards for General Correspondence Files, Single Number System, Port and Harbours Branch VPRS 8194
List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 1945 - 1963 Open 1
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