Series VPRS 8194
Registration Cards for General Correspondence Files, Single Number System, Port and Harbours Branch
About this Series Related Series Accessing the records in this Series
Date Range: Series ? 1963 - 1986
  Series in Custody 1963 - 1986
  Contents 1963 - 1986
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1963 - 1983 Public Works Department (previously the Department of the Commissioner of Public Works) VA 669
1983 - 1986 Department of Transport (known as Ministry of Transport 1951 to 1992) VA 673
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1986 - 1995 Port of Melbourne Authority VA 1426
2003 - cont Port of Melbourne Corporation VA 4028
Description of this SeriesDescription of this Series
  • How to use the Records
    The two sets of cards in this series provide access to general correspondence files and property files located in VPRS 8193 for the period 1963 to 1986.

    Researchers can access this correspondence by scanning through the registration cards which provide the subject title and the file reference number of the files. However, even though there may be a registration card, not every file corresponding file is extant in VPRS 8193.

    Function/Contents

  • Function / Content
    This series consists of combined file registration and movement cards which were part of a single number filing system for general correspondence and a separate set of cards for property files maintained by the Ports and Harbours Branch/Division of the Public Works Department. They appear to have initially belonged to a wider Departmental correspondence filing system. The cards control VPRS 8193.

    Upon the basis of the dates of the files themselves the registration cards are understood to date from circa 1963 to 1986. They are arranged in numerical order according to the sequential file numbers. As it is evident that the cards initially (it seems up to the 166000's) were removed from a larger Departmental filing system the sequence of cards extant is therefore not complete.

    On the facing side the cards record: the file number; the location (if appropriate); the subject or title of the file; the origin (i.e., previous file numbers if top-numbered); and the letter of the alphabet under which the file had been indexed (see VPRS 8189 for the Indexes). The reverse side of the card recorded the file movements.

    The single number filing system to which these cards belonged ceased in 1986 when the Ports and Harbours Division was integrated with the three Port Authorities at Melbourne, Geelong and Portland. The cards were evidently sorted and disposed of in a similar way to the files (see Descriptive Note for VPRS 8193 for a full explanation).

    The P1 consignment of this series comprises cards for both the archived and non-archived files which were maintained at the Port of Melbourne Authority from 1986. The range of control symbols is from 4371-395493.

  • Recordkeeping System


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Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
Controlled SeriesControlled Series
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Date Range Series Title Series Number
1963 - 1986 General Correspondence Files, Single Number System, Ports and Harbours Branch VPRS 8193
Previous SeriesPrevious Series
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Transfer Date Series Title Series Number
- 1963 Registration Cards for the General Correspondence Files (Port and Harbours Branch) : Annual Single Number VPRS 8190
Subsequent SeriesSubsequent Series
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Transfer Date Series Title Series Number
List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 1963 - 1986 Open 5
Indexes and RegistersIndexes and Registers
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