Series VPRS 8321
Conveyancing Files: II [SAMPLE ONLY RETAINED]
About this Series Related Series Accessing the records in this Series
Date Range: Series 1922 - 1986
  Series in Custody 1930 - 1970
  Contents 1930 - 1970
Public Access: Open
Location: North Melbourne
Format of Records:
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1922 - 1986 Office of the Victorian Government Solicitor (previously known as the Office of the Crown Solicitor) VA 667
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1922 - cont Office of the Victorian Government Solicitor (previously known as the Office of the Crown Solicitor) VA 667
Description of this SeriesDescription of this Series
  • How to use the Records
    System of Arrangement and Control

    Series: Sequentially by registration number allocated on date of lodgement

    Range of Control Symbols

    Series in custody: 1 - 27, 566.

    Finding the records

    These files may be accessed only by the records description list as the Crown Purchases Registers have not been transferred to the Public Record Office (as at March 1992).

    Function/Content

    This series comprises files created to document property transactions of government clients managed by the Victorian Crown Solicitor (after 1987 known as the Victorian Government Solicitor's Office [VGSO]). (Conveyancing refers to the transfer of property and property rights).

    The Crown Solicitor acted as solicitor to the Executive Government, government departments and government instrumentalities. It was the then Conveyancing Branch of the Crown Solicitor's Office that conducted property purchases, also known as crown purchases, for government clients seeking to buy land from citizens. (The Lands Department, VA 538, was responsible for the selling of crown land until 1980 when the Crown Solicitor took over this functional responsibility as part of the Government's asset sales program.)

    Each sale generated a separate conveyancing file with a file cover upon which the list of parties was written as well as the transaction date and sequential number. Within the file cover the following documents can be found: inwards and copies of outwards correspondence, certificates of title, draft conveyances, requisitions of title and indentures.

    Permanent Sample Retained

    These files are subject to a PRO disposal schedule (PROS 88/4) and are of temporary value due to the fact that they only contain the Crown Solicitor's copy of various documents. In assenting to their temporary status the PRO required the retention of 50 files, chosen at random from each tenth year ie: 1860, 1870, 1880, 1890...1970, 1980 etc.. It should be stressed that these files are retained to demonstrate the workings of the Crown Solicitor's office not because of the intrinsic value of the information contained therein. Thus this series will only provide fortuitous access to information on particular land sales and vendors. It may be worth consulting records of the various agencies referred to as land purchasers in the records description list for their records of such transactions. These agencies include the Board of Land & Works, Closer Settlement Commission, Country Roads Board and the Education Department.

    System of Arrangement and Control

    The files in this period were arranged sequentially using a number allocated from various Crown Purchases Registers. Officers of the Crown Solicitor's office would also have consulted the Crown Purchases Registers to locate a particular file, either by date or by surname of the parties via the alphabetical index attached to each volume. The Victorian Crown Solicitor maintained separate crown purchase registers for the Country Roads Board, the Electricity Commission, water supply authorities, state schools and a set of miscellaneous registers for all other conveyances. The existence of these registers implies that the conveyancing files were maintained in these distinct groups but as this physical arrangement has not survived these files have been serialised as one series.

  • Function / Content


  • Recordkeeping System


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Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
1922 - 1928 Crown Purchases Register : Electricity Commission [RECORDS NOT TRANSFERRED] VPRS 8326
1922 - 1968 Crown Purchases Registers : Country Roads Board [RECORDS NOT TRANSFERRED] VPRS 8325
1922 - 1982 Crown Purchases Registers : Water Supply II [RECORDS NOT TRANSFERRED] VPRS 8328
1922 - 1982 Crown Purchases Registers : State Schools II [RECORDS NOT TRANSFERRED] VPRS 8330
1922 - 1986 Crown Purchases Registers II [RECORDS NOT TRANSFERRED] VPRS 8324
Controlled SeriesControlled Series
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Date Range Series Title Series Number
Previous SeriesPrevious Series
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Transfer Date Series Title Series Number
- 1922 Conveyancing Files I [SAMPLE ONLY RETAINED] VPRS 8320
Subsequent SeriesSubsequent Series
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Transfer Date Series Title Series Number
- 1986 Legal Branches' Case Files [RECORDS NOT TRANSFERRED] VPRS 8322
List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
1922 - 1928 Crown Purchases Register : Electricity Commission [RECORDS NOT TRANSFERRED] VPRS 8326
1922 - 1968 Crown Purchases Registers : Country Roads Board [RECORDS NOT TRANSFERRED] VPRS 8325
1922 - 1982 Crown Purchases Registers : Water Supply II [RECORDS NOT TRANSFERRED] VPRS 8328
1922 - 1982 Crown Purchases Registers : State Schools II [RECORDS NOT TRANSFERRED] VPRS 8330
1922 - 1986 Crown Purchases Registers II [RECORDS NOT TRANSFERRED] VPRS 8324
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