Series VPRS 8775
Municipality Index to Correspondence
About this Series Related Series Accessing the records in this Series
Date Range: Series ? 1975 - ? 1975
  Series in Custody 1975 - 1975
  Contents 1864 - 1900
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1975 - 1975 Local Government Department VA 601
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1992 - 1996 Department of Planning and Development VA 3094
Description of this SeriesDescription of this Series
  • How to use the Records
    How to Use this Series

    Step One

    Locate the sheet for the area you are researching. The sheets are arranged alphabetically by name of the municipality (shire, town, borough).

    Step Two

    Take down any file numbers listed on the sheet which you are interested in. File numbers for each area are listed under categories which reflect the nature of the business or transaction which they document, see list below under Contents.

    Step Three

    Refer to the Records Description List for VPRS 384/P to identify which unit your file is located in.

    Function

    This series consists of index sheets to correspondence which is located in VPRS 384 General Correspondence Files, Annual Single Number System I.

    This correspondence was created by the Roads and Bridges Branch of the Public Works Department for the period 1877-c.1888; and subsequently by the Local Government Branch of the Public Works Department for the period c.1888 - 1958. This correspondence was originally registered in VPRS 499 Register of Inward Correspondence (Roads and Bridges Branch 1877-c.1888; Local Government Branch c.1888 - 195).

    It would appear that this series was created by the Local Government Department, VA 601 (the agency which inherited responsibility for the local government function from the Public Works Department in 1958) around 1975, perhaps at the time that the records were being processed for transfer to the Public Record Office.

    Series Date Range

    The ? 1975 series date range has been surmised from the stationary form number printed on the pro-forma index sheets.

    Contents

    Each pro-forma index sheet has the name of the municipality to which the file references are related written in the far right-hand column.

    Correspondence file numbers are recorded under the following headings depending on the nature of the correspondence.

    Audit Report Accounts: St=Statement
    Change of Status New Area: P=Petition
    Severances Annexations: M=Map, VR=Voters' Roll
    Sub-dividings: N=Newspapers
    Survey Adjustments
    Local Gov. Elections Polling Places: E=Elections
    Public Works: Roads and Bridges : Pl=Plans
    Local Government Area

    Correspondence file numbers are made up of the year the correspondence was registered (last two digits only) and the sequential file number allocated to correspondence on receipt. (Note 00 = the year 1900).

    System of Arrangement/Control

    The sheets are arranged alphabetically by name of the municipality (shire, town, borough). On each pro-forma index sheet correspondence file numbers relating to each area are listed under various column headings.

    This series was located in the Context Control area of the Laverton Repository and registered as part of the 1993 Stocktake Week Estray Project. It is not known with certainty that it was created by VA 601, however it would seem to be an index created by an agency with some knowlegde of the local government function given the nature and degree of specificity of the headings under which the correspondence has been indexed.

  • Function / Content


  • Recordkeeping System


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Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
Controlled SeriesControlled Series
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Date Range Series Title Series Number
1864 - 1900 General Correspondence Files, Annual Single Number System I (Roads and Bridges Branch 1877-c1888; Local Government Branch c1888-1958) VPRS 384
Previous SeriesPrevious Series
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Subsequent SeriesSubsequent Series
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List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 1864 - 1900 Open 1
Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
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