Series VPRS 8787
Alphabetical Subject Index to General Correspondence Files (Mental Health)
About this Series Related Series Accessing the records in this Series
Date Range: Series 1952 - 1983
  Series in Custody 1952 - 1983
  Contents 1952 - 1983
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1952 - 1962 Mental Hygiene Authority VA 2838
1962 - 1978 Mental Health Authority VA 692
1978 - 1983 Health Commission of Victoria VA 652
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1992 - 1996 Department of Health and Community Services VA 3092
1996 - cont Department of Human Services VA 3970
Description of this SeriesDescription of this Series
  • How to use the Records
    Function

    This series provides an index to the General Correspondence Files (VPRS 6344) created by a succession of agencies responsible for the administration of the legislation relating to mental health between 1952 and 1983.

    The General Correspondence Files to which this series forms an index relate to the administration, policy, staffing, and development of psychiatric services within Victoria. Subjects covered by these correspondence files include details of psychiatric and mental hospitals, clinics, child and adolescent centres, community mental health centres, domiciliary services, day hospitals and outpatient services, among others.

    Note: Researchers should note that the correspondence file series indexed by this series is CLOSED to public access under section9 of the Public Records Act.

    How to use this series

    These cards can be used to browse through the subjects covered by the General Correspondence Files which they index. The steps to be taken are as follows:

    1. Locate the card/s for the subjects desired (eg. machinery)

    2. Select the desired file (eg. "ECT and EEG Machines and Operators")

    3. Note the number of the desired file (eg. 54/5)

    4. Check the consignment lists for the number of the box in which the file is stored.

    If the file does not appear on the consignment list, consult the Register of General Correspondence files (Mental Health) (VPRS 8788) using the file number to determine whether the file became part of a subsequent record keeping system.

    This is necessary because in 1981 the Health Commission of Victoria was restructured, and the former mental retardation services section of the Mental Health Division separated to become the Mental Retardation Division (VA 2577). At this time some of the files were removed from the Mental Health Division's filing system and incorporated into the filing system of the Mental Retardation Division (see VPRS 6352). This procedure is known as file conversion, and the files are"top-numbered" with new numbers. The Register of General Correspondence Files (Mental Health) (VPRS 8788) is the only record of such file conversions and should be consulted to verify the information contained in this index (i.e. to determine whether the indexed file was subsequently top numbered into another filing system).

    System of Arrangement and Control

    This index is arranged by subject in alphabetical order (e.g. Administration, Committees, Property and so on). The subject is written at the top of each card, then files raised relating to that subject are listed underneath with the file number (annual/single number system e.g. 83/1), and the file title. File numbers were allocated to files using VPRS 8788, Register of General Correspondence Files (Mental Health).

  • Function / Content


  • Recordkeeping System


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Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
Controlled SeriesControlled Series
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Date Range Series Title Series Number
1952 - 1983 General Correspondence Files (Mental Health) VPRS 6344
Previous SeriesPrevious Series
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Transfer Date Series Title Series Number
Subsequent SeriesSubsequent Series
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List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 1952 - 1983 Open 2
Indexes and RegistersIndexes and Registers
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