Series VPRS 9524
General Correspondence Files, Multiple Number System [Weights and Measures Branch]
About this Series Related Series Accessing the records in this Series
Date Range: Series 1975 - 1989
  Series in Custody 1975 - 1989
  Contents 1975 - 1992
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1975 - 1985 Local Government Department VA 601
1985 - 1989 Ministry of Consumer Affairs VA 1026
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
2010 - cont Department of Treasury and Finance VA 3745
2010 - cont Department of Business and Innovation VA 4925
Description of this SeriesDescription of this Series
  • How to use the Records
    Scan the Records Description List for file of interest and identify the appropriate unit/box number.

  • Function / Content
    This series comprises subject correspondence files containing inward and copies of outward correspondence created by the Weights and Measures Branch of the Chief Secretarys Department (VA 475) from 1950 to 1965 and the Local Government Department (VA 601) from 1965 to 1975. The contents of the series derive from the functional responsibility of the agencies administering the Weights and Measures Acts (refer to Weights and Measures Act, 1939 (No.4712).

    This series documents the central administration of the weights and measures function which included:

    Maintaining and preserving the primary standards of weights and measures for the State of Victoria: The primary standards used as a reference for testing of weighing and measuring instruments, were based either on the Imperial system of weights and measures, which used yards, pounds and gallons as the primary standard, or the Metric system which used metres, and kilograms as the primary standard. The Metric system was adopted in the 1960s

    ;Verification and re-verification of copies of the primary standards: The testing and verification of copies of the primary standards, was necessary as secondary departmental and local standards were used by inspectors to compare weights and measures and weighing and measuring instruments

    ;Instruction and certification of weights and measures inspectors and supervision of local administration (local administration of the act was conducted by municipalities or unions of municipalities): The local authorities were empowered to appoint inspectors to assist in the verification, inspection and stamping of weighing and measuring instruments. Their other duty was to enforce breaches of the Act

    ;Inspection, testing and approval of pattern of weighing and measuring instruments prescribed to be inspected by the central administration

    ;Prosecution of offences under the legislation was carried out from the central jurisdiction (as supervised by the Superintendent). After the proclamation of the Weights and Measures Act, 1967 (No. 7531), the local authorities, or unions were required to enforce the Act and regulations which included the imposing of fines for the breaches of the Act. Local inspectors were also charged with collecting fees for verification and re-verification of weights and measures standards and equipment.

  • Recordkeeping System
    This series commenced in 1975 when the previous system of a year and file category system was discontinued following a review by the Public Service Board. For previous series refer to VPRS 9523 Subject Correspondence Files, Year and File Category Sequence, (Weights and Measures Branch).

    The files are arranged under classified general subjects expressed in the form of a multiple file number. This multiple file number is comprised of a primary number which is the subject heading, a secondary number which is a sub-heading and a tertiary number which is the sequential file number allocated to each individual file on a specific/ particular subject, for example.

    Primary No.
    Secondary No.
    Tertiary No.



    1/ Accommodation
    2/ Repairs and renovations to buildings
    7. Upgrading of toilet block, main buildings.


    Items of inwards correspondence were classified and allocated to an existing or new file according to the List of Authorised Subject Headings. The list of Authorised Subject headings proposed by the Public Service Board was amended and added to when the subject classified multiple number system was in operation.

    According to the Freedom of Information Report 1988, Proper Name, Subject, Business and Geographical indexes, were created. File movement cards are filed in the front cover of the files. However, the indexes were not located at the time of the P1 consignment of this series.

    This multiple number system was superseded in 1989 in favour of an annual single number system.

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Controlled SeriesControlled Series
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Previous SeriesPrevious Series
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Transfer Date Series Title Series Number
- 1975 General Correspondence Files, Year and File Category System [Weights and Measures Branch] VPRS 9523
Subsequent SeriesSubsequent Series
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List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 1975 - 1992 Open 86
Indexes and RegistersIndexes and Registers
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