Series VPRS 9811
Proper Name Card Index to General Correspondence Files, Multiple Number System II
About this Series Related Series Accessing the records in this Series
Date Range: Series 1976 - ? 1990
  Series in Custody 1976 - 1984
  Contents 1974 - 1984
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1976 - 1982 Department of the Premier (also known as Premier's Department 1960-1982) VA 2717
1982 - 1990 Department of the Premier and Cabinet VA 1039
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1990 - cont Department of the Premier and Cabinet VA 1039
Description of this SeriesDescription of this Series
  • How to use the Records
    How to Use this Series

    Consult this index according to the name of the correspondent and the year the letter was written. This index will give you the file reference number to which the letter was attached. The files are located in VPRS 8197.

    Function/Content

    This index was created for the quick retrieval of correspondence by name of the correspondent (individuals) or organisation. The correspondence received was filed on files located in VPRS 8197.

    The information recorded includes the name of the correspondent, name of the suburb, date of the letter, subject content of the letter, and file reference number to which the letter was attached.

    The manual process of indexing, or creating a card for every individual correspondent was computerised in the 1990s.

    System of Arrangement/Control

    The cards are arranged alphabetically by the surname of the individual or the name of the organisation. There are several sequences of cards, each sequence covering a number of years eg. 1976 to 1978, 1978 to 1980, 1980 to 1982, and so on.

    This series was created as part of the recordkeeping system which included General Correspondence Files (VPRS 8197), Correspondence Registration Cards (Not Extant), a Strip Index of Authorised File Titles (Not Extant)), a file Movement Record (VPRS 9812), and a Subject Index (VPRS 9810). For details of the system refer to VPRS 8197.

  • Function / Content


  • Recordkeeping System


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Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
Controlled SeriesControlled Series
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Date Range Series Title Series Number
1976 - 1990 General Correspondence Files, Multiple Number System II VPRS 8197
Previous SeriesPrevious Series
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Transfer Date Series Title Series Number
Subsequent SeriesSubsequent Series
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List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 1974 - 1983 Open 31
P0002 1974 - 1984 Open 12
Indexes and RegistersIndexes and Registers
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