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Series VPRS 11207
Council Minutes
About this Series Related Series Accessing the records in this Series
Date Range: Series 1871 - 1994
  Series in Custody 1871 - 1994
  Contents 1871 - 1994
Public Access: Part Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1871 - 1875 Phillip Island I (Road District 1871-1874) VA 1583
1875 - 1928 Phillip Island and Woolamai (Shire 1874-1928) VA 4050
1928 - 1929 Woolamai (Shire 1928-1929) VA 4051
1929 - 1994 Bass (Shire 1929-1994) VA 2383
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1994 - cont Bass Coast (Shire 1994-ct) VA 3671
Description of this SeriesDescription of this Series
  • How to use the Records
    Minutes of meetings are arranged in chronological order by date of meeting. Consult the consignment details to determine which unit contains the minutes for the period in which you are interested. Indexes were occasionally created for minutes. These are found either in the volumes that they index or in a separate volume.

  • Function / Content
    Minutes of council meetings were created in accordance with section 145 of the Municipal Institutions Act 1863 (27 Vic., No.184) and with subsequent legislation relating to local government including the Local Government Act 1958 (No.6299). Many local government bodies in existence prior to 1863 maintained records of their meetings in the form of minutes.

    These acts have required that for each meeting of council, minutes of all proceedings are recorded together with the names of all councillors present and all who vote for and against motions. The master set of minutes is also required to be signed by the mayor or chairman of the meeting once the minutes have been confirmed at the following council meeting. The minutes relate to the wide range of activities for which the council is responsible, including building, community services, collection of rates, property valuation and town planning.

    The committee system is employed by most Victorian councils. The Local Government Act 1903 (No.1893) removed the requirement that separate committee minutes be kept and introduced the requirement that committees reports to council be included in the council minutes. In some cases, the minutes of committees are recorded in the council minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the council minutes.

    Units 1-8 are handwritten.

    The following volumes are indexed: 10-14; 37-41. The earlier volumes have an index at the front of each book which covers the entire book. Units 37-41 include an index at the beginning of each set of minutes which is, in fact, the contents of the meeting similar to an agenda.

    Minutes for the period November 1891 to February 1897 are missing.

    Some volumes in the series include financial statements at the front or back of the book.

  • Recordkeeping System
    Minute Books are arranged chronologically by the date range covered by each volume. The minutes for those parts of meetings closed to the public are recorded in separate volumes to the other minutes (P0003 consignment).
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Indexes and RegistersIndexes and Registers
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Controlled SeriesControlled Series
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Previous SeriesPrevious Series
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Transfer Date Series Title Series Number
Subsequent SeriesSubsequent Series
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List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 1871 - 1987 Open 41
P0002 1987 - 1994 Open 22
Indexes and RegistersIndexes and Registers
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