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Series VPRS 11208
Council Minutes
About this Series Related Series Accessing the records in this Series
Date Range: Series 1911 - 1994
  Series in Custody 1911 - 1994
  Contents 1911 - 1994
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1911 - 1994 Wonthaggi (Borough 1911-1994) VA 2539
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1994 - cont Bass Coast (Shire 1994-ct) VA 3671
Description of this SeriesDescription of this Series
  • How to use the Records
    Minutes of meetings are arranged in chronological order by date of meeting. Consult the consignment details to determine which unit contains the minutes for the period in which you are interested. Indexes were occasionally created for minutes. These are found either in the volumes that they index or in a separate volume.

  • Function / Content
    Minutes of council meetings were created in accordance with section 145 of the Municipal Institutions Act 1863 (27 Vic., No.184) and with subsequent legislation relating to local government including the Local Government Act 1958 (No.6299). Many local government bodies in existence prior to 1863 maintained records of their meetings in the form of minutes.

    These acts have required that for each meeting of council, minutes of all proceedings are recorded together with the names of all councillors present and all who vote for and against motions. The master set of minutes is also required to be signed by the mayor or chairman of the meeting once the minutes have been confirmed at the following council meeting. The minutes relate to the wide range of activities for which the council is responsible, including building, community services, collection of rates, property valuation and town planning.

    The committee system is employed by most Victorian councils. The Local Government Act 1903 (No.1893) removed the requirement that separate committee minutes be kept and introduced the requirement that committees reports to council be included in the council minutes. In some cases, the minutes of committees are recorded in the council minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the council minutes.

    Unit 1 includes information in the front of the volume about the first election of councillors to Wonthaggi Borough. It includes the date of the election, where it was held, the names of the candidates, the result of the poll, and the names of the returning officer and deputy returning officer. The first meeting of Council was held on 6 April 1911. The date range of the volume begins with the date on which the Borough of Wonthaggi was proclaimed, 4 January 1911.

    Unit 2 includes the following:

    * lists of patients in the town hall temporary hospital
    * lists of patients in the state school temporary hostel
    * lists of citizens suffering from an infectious disease
    * a list of houses quarantined by instructions of health officers
    * a list of deaths for a short period in 1912.

    The lists of patients are listed according to their township of residence.

    The minutes in the first two volumes are hand written.

    The following volumes are indexed: 1-4; 7-8; 10-11; 48-58. The indexes in the earlier volumes consist of an index at the front of each book which covers the entire book. Units 48-58 include an index at the beginning of each set of minutes which is, in fact, the contents of the meeting similar to an agenda.

  • Recordkeeping System
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Controlled SeriesControlled Series
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Previous SeriesPrevious Series
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Subsequent SeriesSubsequent Series
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List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 1911 - 1987 Open 58
P0002 1987 - 1994 Open 35
Indexes and RegistersIndexes and Registers
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