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Series VPRS 2138
Index to Inward Registered Correspondence (1839-1843) [Microfilm Copy of VPRS 17]
About this Series Related Series Accessing the records in this Series
Date Range: Series 1983 - 1983
  Series in Custody 1983 - 1983
  Contents 1839 - 1843
Public Access: Open
Location: Ballarat
Format of Records:
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1983 - 1983 Public Record Office [also known as Public Record Office Victoria from c.1996] VA 683
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1983 - cont Public Record Office [also known as Public Record Office Victoria from c.1996] VA 683
Description of this SeriesDescription of this Series
  • How to use the Records
    This record series is a microfilm copy of VPRS 17. It can be viewed in PROV's North Melbourne and Ballarat Reading Rooms.

    Having identified a relevant entry in the index note the correspondence registration number given eg. 42/943. Refer to the Registers of Inwards Correspondence (see the microfiche copy, VPRS 2139). The reference 42/943 would refer the 943rd letter (and entry) in the register covering the year 1842.

    Once the entry for that letter has been located in the register the final filing location (and therefore the registration number to search for in the Records Description List of VPRS 19) should be identified by tracing any links to subsequent correspondence usually marked in the far right hand column of the registers.

  • Function / Content
    This series consists of an alphabetical index to inward registered correspondence received by the Superintendent, Port Phillip District. For more information regarding the registry system these indexes are part of refer to the series description for VPRS 19 Inward Registered Correspondence.

    Entries within the index note the name of the sender, a short summary of the letter and the correspondence registration number allocated to that letter from VPRS 18 Registers of Inward Correspondence.

    Some correspondence indexed in this registry system is located in VPRS 1226 Supplementary Inward Correspondence.

  • Recordkeeping System
    There is only one hard copy volume of this series extant, which covers the period August 1839 to June 1843. It is not certain that other indexes covering the period to the commencement of the new administration in 1851 were created.

    Entries within the volumes are arranged alphabetically by name of sender or subject. Letters from " persons" ie. members of the public were indexed alphabetically by surname and were grouped together at the start or the end of the appropriate alphabetic section within the index. Letters from other government officials are listed under the name of the department or the position ie. Auditor General or Gaoler, The. Remember that the subject classifications used reflect 19th century ideas, values and attitudes and will not necessarily be analogous with current terminology.

    The index headings which are used in the index are:
    Authorities and Appointments
    Auditor General
    Attorney General
    Aborigines
    Boards, Courts of Enquiry
    Colonial Secretary, NSW
    Colonial Secretary, SA
    Colonial Secretary, Van Diemen's Land
    Crown Commissioners
    Customs, Sub Collector of
    Clerk of Works
    Court of Request, Commissioner of
    Colonial Storekeeper NSW
    Clerk of the Crown
    Colonial Architect
    Gaoler, The
    Gipps Land Commissioner of Crown Land
    Geelong
    Harbour Master
    Immigration Agent
    Judicial Departments
    Lighthouses
    Lands
    Miscellaneous
    Melbourne Bench
    Military
    Native Police
    Protectorate
    Portland Bench
    Post Office
    Post Master General
    Police, Mounted
    Surveyor in Charge
    Supreme Court
    Superintendent of Convicts
    Treasurer, Colonial
More research resourcesMore research resources
    PROVguide057 Convict Records
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Consignment Number Contents Date Range Public Access No. of Units
Indexes and RegistersIndexes and Registers
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More research resourcesMore research resources
    PROVguide057 Convict Records

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