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Series VPRS 5558
Minute Books
About this Series Related Series Accessing the records in this Series
Date Range: Series 1862 - 1994
  Series in Custody 1862 - 1994
  Contents 1862 - 1994
Public Access: Open
Location: Ballarat
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
By 1862 - 1994 Ballan (Road District 1862-1864; Shire 1864-1994) VA 967
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1994 - cont Moorabool (Shire 1994-ct) VA 3708
Description of this SeriesDescription of this Series
  • How to use the Records
    Minutes of meetings are arranged in chronological order by date of meeting. Consult the Records Description List to determine which unit contains the minutes for the period in which you are interested. Indexes were occasionally created for minutes. These are either found in the volumes that they index, or may be in a separate volume.

    By 1982 committee minutes were also included within this series.

  • Function / Content
    Minutes of council meetings were created in accordance with section 145 of the Municipal Institutions Act 1863 (27 Vic., No.184) and with subsequent legislation relating to local government including the Local Government Act 1958 (No.6299). Many local government bodies in existence prior to 1863 maintained records of their meetings in the form of minutes.

    These acts have required that for each meeting of council, minutes of all proceedings are recorded together with the names of all councillors present and all who vote for and against motions. The "master set" of minutes is also required to be signed by the mayor or chairman of the meeting once the minutes have been confirmed at the following council or committee meeting. The minutes relate to the wide range of activities for which the council is responsible, including building, community services, collection of rates, property valuation and town planning.

    The committee system is employed by most Victorian councils. The Local Government Act 1903 (No.1893) removed the requirement that separate committee minutes be kept and introduced the requirement that committees' reports to council be included in the council minutes. In some cases, the minutes of committees are recorded in the council minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the council minutes.

  • Recordkeeping System
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Indexes and RegistersIndexes and Registers
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Controlled SeriesControlled Series
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Previous SeriesPrevious Series
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Transfer Date Series Title Series Number
Subsequent SeriesSubsequent Series
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List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0000 1862 - 1946 Open 12
P0001 1946 - 1993 Open 50
P0002 1994 - 1994 Open 1
Indexes and RegistersIndexes and Registers
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