Series VPRS 8168
Historic Plan Collection [use microfiche copy VPRS 15899]
About this Series Related Series Accessing the records in this Series
Date Range: Series 1836 - 1984
  Series in Custody 1836 - 2011
  Contents 1802 - 1984
Public Access: Part Open
Location: North Melbourne
Format of Records: Physical/Digital
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1836 - 1851 Surveyor General's Department, Port Phillip Branch (also known as the Melbourne Survey Office) VA 943
1851 - 1857 Surveyor-General's Department VA 2921
1857 - 1983 Department of Crown Lands and Survey VA 538
1983 - 1984 Division of Survey and Mapping (Department of Conservation, Forests and Lands 1983-1985; Department of Property and Services 1985-1991; Ministry of Finance 1991-1991; Department of Finance 1991-1995; Department of Treasury and Finance 1995-1996) VA 3021
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1873 - cont Office of the Registrar-General and the Office of Titles, (known as Land Victoria 2001 to 2014; Land Use Victoria 2014 - ct.) VA 862
1983 - ? 1996 Division of Survey and Mapping (Department of Conservation, Forests and Lands 1983-1985; Department of Property and Services 1985-1991; Ministry of Finance 1991-1991; Department of Finance 1991-1995; Department of Treasury and Finance 1995-1996) VA 3021
2002 - 2013 Department of Sustainability and Environment VA 4554
2013 - cont Department of Environment and Primary Industries VA 5002
Description of this SeriesDescription of this Series
  • How to use the Records
    **Reseachers please note: in a volunteer project commenced in early 2013, these records are being digitised for online accessibility. As of September 2013, the Cemeteries, Glenelg, Wimmera, Murray, Sydney and Pastoral Runs collections (around 20% of all plans in this series) have been digitised and are gradually being published. The digital images can be accessed in P5, under "Accessing the Records". The rest of these instructions refer to accessing the records in hard copy and / or microfiche. **


    The original maps and plans are not available for inspection unless researchers can demonstrate that their research needs cannot be met by viewing the microfiche copy of the plans. These access arrangements have been formulated to preserve the original plans from further deterioration.

    However, microfiche copies of the plans (VPRS 15899) are available for viewing at the North Melbourne Reading Room.

    There are three ways to identify plans of interest:

    1) Use the database, accessible via the PROV's digitised records and online indexes page to identify plans of interest.

    2) Use Search in a series or advanced search options.

    3) VPRS 8164, the microfiche of the register of the plans (available at Ballarat and North Melbourne reading Rooms), can also be used to identify the maps or plans of interest.

    The Register is arranged in various formats. Identify the format which best suits your search requirements.

    Plan Type/Number Order
    Parish Order
    Surveyor Order
    County Order

    For an explanation of the way information is arranged in the various formats read the series description for VPRS 8164 Register of Historic Plan Collection (1802-1963), (Computer Output Microfiche). VPRS 8164 was transcribed to create the listings in the P2 and P3 consignments of this series.





    There are 7 consignments in VPRS 8168.

    P1 Consignment

    This consignment no longer exists - it was reprocessed in 2008, forming the P2 and P3 consignments.


    P2 and P3 Consignments

    Data held against each plan includes:

    Plan Number
    Counties, Parishes and Townships covered by the plan
    Plan Name
    Plan Date
    Name of Surveyor

    Descriptions generally appear in this order, separated by semi-colons:

    Plan Number; Plan Name; Name of Surveyor; Counties, Parishes and Townships covered by the plan

    Plan date is contained in a separate field.

    For all but 10 of the 9000+ plans, all data concerning Plan Numbers, Plan Names, Names of Surveyors and Counties, and Parishes and Townships covered by the plan are searchable. Where data is incomplete, the word (MORE) appears at the end of the data.


    P4 Consignment

    The data currently only comprises the plan number, plan title and subcollection name e.g. New Roads.

    The sub-collections in this consignment are:

    NR (New Roads)
    OPR (Old Proclaimed Roads)
    OR (Old Roads)
    RS (Roads)

    P5 Consignment

    This is a Digital Archive consignment, containing no hardcopy records. Digital images of VPRS 8168 are being created and will gradually be added to P5 for online accessibility.


    P6 Consignment

    This consists of two plans which were misfiled within the sequence of VPRS 16306/P1 Record Plans (Put Away and Current). As these plans were processed at the end of the project after the transfer and processing of P4 had been completed, they were added as a separate consignment.


    P7 Consignment

    P7 contains the Pre-emptive Rights sub-collection.

    Data held against each plan includes:

    Plan Number
    Counties, Parishes and Townships covered by the plan
    Plan Name
    Plan Date
    Name of Surveyor

  • Function / Content
    The Historic Plan Collection comprises:

    (a) preliminary maps for surveys which enabled the three tier cadastral system to be developed (the three tier cadastral system comprises parish, township and county plans)

    (b) ancillary plans produced to complement this system

    (c) plans produced as a by-product of contemporary systems.

    The peripheral plans have been loosely termed "historical" because their subject matter is, collectively, more diverse than that of the central collection of parish and township (known as "record plans").

    The kinds of historical information often found on these "historical" plans include:

    early descriptions of soils and native vegetation
    location of huts, fences, gardens and other capital improvements made by squatters
    location of other buildings
    tracks used by original settlers
    reserves set aside for public use
    early place names
    location of pastoral runs
    ship wrecks
    the general progress of European settlement at various times
    progress of cadastral, geodetic and physiographic surveys at particular times

    Intending users should understand that not all of the above features will appear on any one plan. In many cases the cadastral information is central, and all other details are incidental.

    Once you have identified a plan of interest, you can use the codes contained in the searchable database to ascertain which topographic features are included on the plan.

    A topographic features
    AD hydrographic interest
    C cadastral features
    DA geological features
    NR road engineering
    PC rail or tramways
    B buildings plotted
    S soils and/or vegetation described
    M mineral deposits noted
    V vegetation described

    Below is a list of the subcollections contained in this series, and the codes used to represent these in the listing of the records.

    AA - AGRICULTURAL AREA (1865)
    BL - BOUNDARY LINE (1870 - 1874)
    CEM - CEMETERY (1841 - 1861)
    CN - CONNECTING SURVEYS (1855 - 1915)
    CONT - CONTRACT (1861)
    COUNTY - COUNTY (1857 - 1860)
    CS - COASTAL SURVEYS (1802 - 1923)
    DIST - DISTRICT (1851 - 1882)
    ELEC - ELECTORAL PLANS (1855 - 1859)
    ET - ELECTRIC TELEGRAPH (1850 - 1911)
    EXP - EXPLORERS ROUTES (1858-1888)
    FEAT - FEATURE PLANS (1838 - 1948)
    GB - GRAZING BLOCKS (1883 - 1939)
    GEOGEN - GEODETIC (GENERAL) (1840 - C.1880)
    GEODV - GEODETIC DIVISIONS (1882 - 1905)
    GEOSQ - GEODETIC SQUARES (1860 - 1881)
    GF - GOLDFIELDS (1852-1906)
    GIPPS - RIVER SURVEYS (1837-1899)
    GLENELG - GLENELG RIVERS (1839-1866)
    GOULB - GOULBURN RIVERS (1842-1872)
    LC - LAND CLASSIFICATION (1885-1960)
    LODDON - LODDON RIVERS (1839 - 1874)
    MCS - MISCELLANEOUS COASTAL SURVEYS (1802 - 1908)
    MD - MINES DEPARTMENT (1856 - 1936)
    MELBRL - MELBOURNE ROLL (1851 - 1910)
    MS - MISCELLANEOUS (1860 - 1937) (M/A, D, BO, BU, C, DEF, F, I, L, M, T, U, W)
    MURRAY - MURRAY RIVER (1837 - 1881)
    NR - NEW ROADS (1850 - 1928)
    NSW - INTERSTATE (1857 - 1952)
    OPR - OLD PROCLAIMED ROADS (1839 - 1863)
    OR - OLD ROADS (1840 - 1863)
    POL - RES POLICE RESERVES (1851 - 1861)
    PR - PRE-EMPTIVE RIGHTS (1852 - 1873)
    PROC - PROCLAIMED ROADS (1876 - 1890)
    PROC (2) - PROCLAMATIONS (OTHER) (1875 - 1915)
    QLD - QUEENSLAND (1862 - 1951)
    RAIL - RAILWAY LINES (1852 - 1913)
    ROLL - ROLL PLANS (1837 - 1895)
    RS - ROADS (SUNDRY) (1847 - 1874)
    RUN - PASTORAL RUNS (1847 - 1882)
    SA - SOUTH AUSTRALIA (1855 - 1905)
    SALE - SALE (1850 - 1861)
    SP - STANDARD PARALLELS
    SS - SPECIAL SURVEYS (1841 - 1850)
    SYDNEY - SYDNEY PLANS (1837 - 1851)
    TN - TRIANGULATION (1840 - 1881)
    VICGEN - VICTORIA (GENERAL) (1860 - 1958)
    WIMMERA - WIMMERA RIVERS (1841 - 1899)
    WS - WATER SUPPLY (1858 - 1914)

    For detailed information about the many sub-collections in this series, see the Historic Plan Collection entry on the PROVwiki.

  • Recordkeeping System
    Plans are arranged by sub-collection (plan type) and then within each section, sequentially by plan number.

    This series consists of all "peripheral" maps and plans created and collected by the agencies responsible for the survey and mapping function.

    The term "peripheral" is used to describe this series because the maps and plans it comprises do not form part of the official cadastral system. The official cadastral system comprises VPRS 13606 Record Plans (Current and Put Away). These are the legal documents which show the boundaries of the land surveyed. The cadastral system maps and plans are maintained by the Central Plan Office.

    2008 - 2009 Volunteer Processing Project

    From October 2008 - June 2009, volunteers processed and created an electronic listing of the plans in this series. The listing is a transcription of the data in VPRS 8164 Register of Historic Plan Collection.



    P2 and P3 Consignments

    There are many different shapes and sizes to the maps in VPRS 8168 - from less than A4 size, to greater than A0. There are also rolled and flat maps.

    Before the volunteer project commenced, staff identified approximately two hundred oversize maps - defined in this case as those maps which would not fit into standard plan press cabinets (approximately 90cm x 140cm) or which were stored in tubes (note that not all of the ROLL sub-collection was stored in tubes). These plans now form the P3 consignment of this series. Volunteers then processed the remaining 9,000 plans as the P2 consignment.

    Missing plans from P2 and P3 Consignments

    There are two separate factors to be aware of when considering plans which are missing from P2 and P3.

    1) VPRS 8164 describes approximately two hundred plans as plan missing. During volunteer processing, unit numbers were set aside for these plans, in the hope of discovering them, misplaced within the thousands of plans in the series. Therefore there are unit numbers for which no plan currently exists. These plans have been missing since at least the time that VPRS 8164 was created (1990).

    2) Later in the project, two groups of volunteers were processing plans simultaneously. The second group was allocated the task of processing the Pastoral Run plans, and were block allocated unit numbers starting with unit 8500. Units 7721 to 8499 of P2 do not exist and are not evidence that plans are missing.

    Plan Sequence in P2 and P3 Consignments

    The plans in P2 were originally stored in an alphanumeric sequence based on plan numbers. During volunteer processing, a number of factors changed this physical sequence. The plans are now listed in numerical order within their individual collections, but the collections are not in alpha order. However, as described elsewhere in this text, the original arrangement was largely arbitrary.

    The two significant changes to the sequence are:

    1) Oversize plans are listed in the P3 consignment.

    2) Pastoral run plans are at the end of the P2 consignment.


    P4 consignment

    In February 2011, four sub-collections which had been retained by the Division of Survey and Mapping for administrative purposes were transferred to PROV.

    The sub-collections in the transfer comprised:

    NR (New Roads)
    OPR (Old Proclaimed Roads)
    OR (Old Roads)
    RS (Roads)

    This consignment contains 1580 flat maps of all the "Road" sub-collections which are arranged in alphanumeric plan number order. Each sub-collection has its own system of plan numbers. The majority of the plans sub-collections have plan number sequences that are a combination of numerical plan numbers with either: a number without a suffix; a number with an alphabetic suffix e.g. Old Proclaimed Roads Plan: 58 A Barrarbool Gnarwarre & Modewarre; a plan number with an numerical suffix New Roads Plan:104 (1) Burn Park - McCallums (sometimes denoting multiple plans on one sheet); a number with both an alphabetic and numerical suffix e.g. New Roads Plan: 41 A Yallock - Protectors Flats.

More research resourcesMore research resources
Indexes and RegistersIndexes and Registers
Display entries per page
Date Range Series Title Series Number
1802 - 1963 Register of Historic Plan Collection (1802-1963) (Computer Output Microfiche) VPRS 8164
Controlled SeriesControlled Series
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Date Range Series Title Series Number
Previous SeriesPrevious Series
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Transfer Date Series Title Series Number
Subsequent SeriesSubsequent Series
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Transfer Date Series Title Series Number
List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0002 1802 - 1963 Closed 8073
P0003 1802 - 1963 Closed 213
P0004 Circa 1838 - Circa 1923 Closed 1581
P0005 1836 - 1984 Open N/A
P0006 ? 1854 - ? 1862 Open 2
P0007 1852 - 1873 Closed 764
Indexes and RegistersIndexes and Registers
Display entries per page
Date Range Series Title Series Number
1802 - 1963 Register of Historic Plan Collection (1802-1963) (Computer Output Microfiche) VPRS 8164
More research resourcesMore research resources