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Series VPRS
9288
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Notices of Intention to Build
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| Date Range: |
Series |
1850 - 1916 |
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Series in Custody |
1850 - 1916 |
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Contents |
1850 - 1916 |
| Public Access: |
Open |
| Location: |
North Melbourne |
| Format of Records: |
Physical |
  | Agency which created this SeriesAgency which created this Series |
| Agency currently responsible for this SeriesAgency currently responsible for this Series |
| Description of this SeriesDescription of this Series |
- How to use the Records
How to Use this Series
If you wish to look at a notice of intention to build in full please refer to the register of these notices (VPRS 9289 Building Notices Registers) to ascertain the year and registered number for the property in which you are interested. With the year and the number you will be able to select the relevant Unit from the Records Description List. (See note on BURCHETT INDEX below.)
The notices are filed in registered number order, which is also chronological order. In the early years the numbering began with 1 (one) at the start of each new year; in later years the numbering ran on from one year to the next. The register number appears on the outside of the notice but they are arranged within year sequences.
Burchett Index: Notices of Intention to Build (Microfiche) (VPRS 9463)
The full title of the Burchett index is Index of Notices of Intent to Build lodged with Melbourne City Council from 1850 to 1916. New buildings and major works. It was compiled by Winston Burchett between the years 1980 and 1982 from original documents, building registers and contemporary directories.
Information from the aforementioned sources was transferred on to index cards under the following headings: register (or notice) number, date, address, builder, owner, architect, and brief description of building or work. The typewritten index cards were then microfiched.
Not every Notice of Intention to Build is covered by The Burchett Index, only those which relate to what have been described as new buildings and major works, not those which relate to the construction of privies, or chimneys or the like. The Burchett Index is not a facsimile of this series (VPRS 9288 Notices of Intention to Build), but a valuable reference tool which will satisfy many research inquiries. The Burchett Index should be used whenever possible in preference to this series because of the fragile nature of the original documents.
To use the Burchett Index: The notices on the microfiche are arranged in chronological and register number order. If you wish to look at a notice of intention to build in the Burchett Index please refer to the register of these notices (VPRS 9289 Building Notices Registers) to ascertain the year and registered number for the property in which you are interested. With the year and the number you will be able to more easily select the relevant unit of microfiche.
Burchett also compiled an index to the series by Architect. (See VPRS 9462 Index to Architects Named in Notices of Intention to Build (MIcrofiche).) These are separate microfiche arranged in alphabetical order by surname of architect. The microfiche transferred from the City of Melbourne range from Beswick to Young, sheets 3 to 32. (The whereabouts of the other sheets is unknown.) The cards include the same information as those described above.
Function / Contents
From 1 January 1850 all building in the City of Melbourne was regulated by An Act for regulating Buildings and Party Walls, and for preventing mischiefs by fire in the City of Melbourne 1849.
Under Section 10 of this Act the builder of any new building or any addition or alteration was required to submit a notice of his intentions to build as set out in Schedule K annexed to the Act
Under subsequent legislation which came into effect in 1916 council changed its requirements and owners or occupiers had to apply for a permit to build or alter a building. The plans had to be approved by the council. (Further research of the legislation related into these matters is needed. See the Local Government Act 1915 (No.2686) Sections 197 and 198, and possibly Melbourne City Council by-laws. The Acts were subsequently amended and/or repealed over the years.)
The notices were created to fulfill the requirements of the Section 10 of the Act 13 Vic. No.39 (1849).
The notices consist of short letters and forms addressed to the Building Surveyor from owners or builders in which is expressed the intention to build in the City of Melbourne. Information included in the notice is the address or location, the nature of the works, the date work will commence, the name of the builder, the architect (if any), the name of the owner, and the date of the notice.
The notices were registered according to the date of the notice, and given a single number (see VPRS 9289 Building Notices Registers).
System of Arrangement and Control
Notices of intention to build were registered in chronological order by date of notice (see VPRS 9289 Building Notices Registers). From the register each notice was given a single number The letters were folded, and the register number written on the back as well as the names of the builder and the owner, and the fee charged
The Notices are filed in registered number order, which is also chronological order. In the early years the numbering began with 1 (one) at the start of each new year; in later years the numbering ran on from one year to the next. The register number appears on the outside of the notice but they are arranged within year sequences.
Controlling Series
Information in the Building Notices Registers includes: date of notice, registered number of notice, name of builder, name of owner, address and type of work to be done (e.g. house, stable, additions, etc.), remarks (such as works commenced), and fees charged.
Range of Control Symbols
Some of the original notices appear to have been lost or destroyed. The first notice extant in the P1 consignment is No. 11, (dated 25 January 1850).
The last notice in the series is No. 6037, 14 June 1916.
Please note that there is a discrepancy between the last number in this series and the last number in the Register, VPRS 9289 Building Notices Registers. There are two more notices in this series than in the Register.
Subsequent Series
In 1916 new building regulations were introduced. From that time on applications were made for a building permit issued when the plans were approved by the council. The records were known as Building Applications. A register was maintained in card form from 1916 to 1993.
The disposal of these records has not been determined at January 1995. The records remain in the custody of the City of Melbourne as of this date.
- Function / Content
- Recordkeeping System
| More research resourcesMore research resources |
| Indexes and RegistersIndexes and Registers |
| Controlled SeriesControlled Series |
| Previous SeriesPrevious Series |
| Subsequent SeriesSubsequent Series |
| List/s of records in this seriesList/s of records in this series |
| Indexes and RegistersIndexes and Registers |
| More research resourcesMore research resources |
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