Browsers and Internet Settings
What web pages can be bookmarked?
Bookmarking a web page
Removing a bookmark
Bookmarks for pages requiring log in
Printing Web Pages
What is a VEO?
Do I need to download a VEO?
How long will it take to download a
How to download a digital Item or
How to download a Sub-Item
How to download Documents in a
The Access the Collection web pages support the use of
Microsoft Internet Explorer 5.5 and Netscape 7 and above.
The Access the Collection web pages are best viewed with a
screen resolution of 800 x 600 or above.
If you click on the link to the Access the Collection Help
in the menu bar, the help menu will open in a new window. If
you cannot view all the text, drag the window to the left until you can see the
maximise button in the top right corner of the page, which looks like this: Click on the
maximise button. You will now be able to scroll to view all the text.
To change the size of the text on these web pages:
Internet Explorer: Select the ‘Text Size’
option from the View menu on your browser. Select the text size that you
Netscape: Click on the View menu on your
browser. Scroll to ‘Text Zoom’ and select the text size you
enhance the functionality provided. It is strongly recommended that you
Internet Explorer: Select the ‘Internet
Options’ option from the Tools menu on your browser. Click on the
Security tab. Click on the ‘Custom Level’ button.
Scroll down to the ‘Scripting’ section. Under the
‘Active Scripting’ heading, click on the radio button next to
Netscape: Select the ‘Preferences’ option
from the Edit menu on your browser. Click on the arrow next to
‘Advanced’. Click on ‘Scripts &
Plug-ins’. Tick the check box next to ‘Navigator’ under
button. Click on the ‘Reload’ button to beginning using
usage statistics, such as the number of visits, documents viewed, browser type,
and the way the site is navigated. We do not retrieve or record any
personal information such as names or email addresses. The anonymous
statistical data collected may be aggregated and used in broader statistical
You can set your browser to block cookies or notify you when
a web page is trying to use them. You will be able to use the online
catalogue without accepting cookies.
procedures read the Privacy
Some of the Access the Collection web pages use pop-ups to
display information. For example, clicking on the icon on Simple Search,
Advanced Search, Find by Number and Browse the Collection pages will display
information in a pop-up window. Some browsers, such as Netscape and the
latest version of Internet Explorer, may prevent pop-ups from displaying.
If this is the case, you won’t be able to view the pop-up.
To allow pop-ups to be displayed:
Internet Explorer (from version 6; service pack 2
onwards): Select the ‘’Pop-up Blocker’ >
‘Pop-up Blocker Settings’ option from the Tools menu on your
browser. Enter the PROV website address in the ‘Address of Web site
to allow:’ box and click on the ‘Add’ button. The PROV
website will be added to the list of sites that are allowed to display pop-ups.
Click on the ‘Close’ button.
Netscape: Select the ‘Popup Manager’ >
‘Allow Popups From This Site’ option from the Tools menu on your
browser. The PROV website address will appear in the text box.
Click on the ‘Add’ button, and it will be added to the list of
sites. Click on the ‘OK’ button.
You will now be able to view pop-ups from the Access the
Collection web pages.
Any Access the Collection web pages that are viewed while
you are logged in will use Secure Sockets Layer (SSL), which means that any
data sent between your computer and the PROV’s server will be
The Access the Collection web pages have been designed for a
screen resolution of 800 x 600 or greater. If you find the text difficult
to view, you can change the text size.
Public Record Office Victoria (PROV) is committed
to ensuring accessibility for people with disabilities and special needs.
For more information, read PROV’s Accessibility
Other websites that
provide information to users on text (screen) readers and assistive
Royal Victorian Institute
for the Blind and Disability Online.
Session timeouts happen when a logged in user is
automatically logged out by of the website due to inactivity. This can
occur when a user has not navigated around or downloaded from the Access the
Collection web pages for a certain period of time.
If your session does timeout, the Access the Collection
homepage will be displayed. If required, you can log in again and
continue using the online catalogue.
Web browsers can remember frequently used Web pages.
Internet Explorer uses the term favorites and Netscape calls this
feature bookmarking. Once you have created a bookmark, you can
navigate straight to that web page by:
Internet Explorer: Selecting the bookmark from the
list in the Favorites menu on your browser.
Netscape: Selecting the bookmark from the list in the
Bookmark menu on your browser.
If the bookmark failed, a message will be displayed
indicating that the attempt to bookmark the page didn’t work.
The following Access the Collection web pages can be
Details pages for Groups, Functions, Agencies, Series,
Consignments, Units, Items and Sub-Items
N.B. If you
re-sort one of the tables on these pages – for example, the list of
search results – any attempts to bookmark the page will be
unsuccessful. Be sure to bookmark the above pages before re-sorting.
To bookmark an Access the Collection page:
Internet Explorer: Navigate to the page, select the
‘Add to Favorites’ option from the Favorites menu on your
browser. Edit the name of the bookmark if you wish, click on the
Netscape: Navigate to the page, select the ‘Add
Bookmark’ option from the Bookmark menu on your browser.
To remove a web page from the list of bookmarks:
Internet Explorer: Click on the Favorites menu on
your browser. Right click on the bookmark entry and select ‘Delete’
from the list of options. Click on the ‘Yes’ button.
The deleted bookmark is removed from the list.
Netscape: Select ‘Edit Bookmarks’ from the Bookmarks
menu on your browser. Click on the bookmark entry and select
‘Delete’ from the Edit menu. The deleted bookmark is removed
from the list.
Government Users: If you have bookmarked a closed Details
page (not closed under Section 11 or Restricted Access) and you are not logged
in, you will not be able to view the page. Log in before selecting bookmarks
for Details pages of closed records.
If you have any further difficulties with managing bookmarks, consult the Help
section of the browser you are using.
To print a web page, select the ‘Print’ option
from the ‘File’ menu on your browser. The default print
dialogue for your browser will be displayed.
To see what the page will look like when you print it,
select the ‘Print Preview’ option from the ‘File’ menu
on your browser. Scroll through the pages to find the relevant pages to
print. Most print dialogue boxes will have a ‘Pages’ text
field where you can specify the page numbers that you want to print.
A VEO (VERS Encapsulated Object) is a single electronic
object that represents an Item or Sub-Item. It consists of four components:
Documents (including possibly multiple representations of content
in long-term preservation formats)
An XML wrapper
A digital record (digital Item or Sub-Item) is a VEO.
For more information on VEOs, visit the VERS website.
It is only necessary to download a VEO if you want to view
the documents or view all of the recordkeeping metadata. It is possible
to download individual documents as required, to avoid downloading the entire
To just view commonly used recordkeeping information about
the VEO, navigate to the digital Item
or Sub-Item Details page. This will display a subset of the
recordkeeping metadata about the VEO.
This will depend on the size of the VEO or document and on
your Internet connection speed. The larger the VEO or document, the
longer it will take to download. If possible, try downloading the
individual documents that are required, as they will be smaller than the entire
Step 1: Navigate to a digital Item or Sub-Item Details
For example, on the Search Results page, digital Items will
be indicated by a value of ‘Item’ in the Type display column and a
value of ‘Online’ in the Location display column. Sub-Items
will have a value of ‘Sub-Item’ in the Type display column.
Click on the hyperlink. The digital Item or Sub-Item
Details page will be displayed.
Step 2: To view the entire digital Item or Sub-Item (the
VEO), click on the ‘Recordkeeping Information’ tab.
Click on the ‘Download the VEO’ link. The
File Download dialogue will be displayed.
To view the digital Item or Sub-Item without saving it, click on the
To save the digital Item or Sub-Item for later use,
click on the ‘Save’ button and select a location to save it.
To open and view a digital Item or Sub-Item, you will need a
program to view VEOs. The VERS
website provides details on available VEO viewers.
You can also download Sub-Items from the Details page of the
digital Item that they belong to.
Step 1: Navigate to a digital Item Details page. On
the Item contents tab, there is a table listing all the Sub-Items belonging to
the digital Item.
Step 2: Tick the check box next to each Sub-Item to be downloaded, as in the
example above. The ‘Download selected entries’ button will
become enabled as soon as a check box it ticked. Click on the button. The
File Download dialogue will be displayed.
To view the Sub-Item without saving it, click on the ‘Open’
To save the Sub-Item for later use, click on the
‘Save’ button and select a location to save it to.
To open and view a Sub-Item, you will need a program to view
VEOs. The VERS website
provides details on available VEO viewers.
Each Sub-Item contains documents which are the actual
content that is being preserved. Each document may be available in
Step 1: Navigate to a Sub-Item Details page. On the
Sub-Item contents tab, there is a table listing all the Documents belonging to
the Sub-Item. One entry will appear for each available format of each
Step 2: To download a document, click on the icon next to the entry about the document.
The icon indicates the format of each entry. If the document has multiple
formats available to download, you can download each format separately.
If you have a default program to view the selected format,
the Document will open in that program automatically. If you don’t
have a default program to view the selected format, you will be prompted to
select a program to open the Document in.
Once the Document has opened, you can select the ‘Save
As’ option from the ‘File’ menu to save the Document for
For information about PROV’s copyright policy and
procedures, read PROVguide
25 Copyright for Researchers.
If you are logged in while downloading a digital Item or
Sub-Item or its documents, the details of the Item or Sub-Item will be recorded
and displayed in the My
Orders: Viewed Online page. From there, you can click on the
hyperlinked title and view the Item or Sub-Item Details page.